Multi-Role Administrative & Operations Specialist

TopBuild Corp.; Portsmouth (NH); On-site; USD 18,000 - 41,000; Full time

Benefits offered by this job

Medical, Dental and Vision

401(k) Matching

Paid Holiday and PTO

AssuredExcellence

Flexible Spending Accounts (FSA)

Health Spending Account (HSA) with ER

Life & Disability Insurance

Employee Assistance Program (EAP)

Job summary

TruTeam, part of TopBuild Corp., is seeking an energetic operations support professional to help run a busy Portsmouth branch. You will wear multiple hats across purchasing, accounting, credit/collections, IT and HR, ensuring efficient, compliant daily administration and accurate record keeping.

This role focuses on office administration, vendor invoices, quotes to work orders, HR support, and cross‑department communications.

Qualifications

• Minimum of 18 years of age.
• Valid driver’s license if operating a vehicle for company purposes.
• Experience in administrative services or related fields.
• Detail-oriented with strong prioritization and multitasking ability.
• Strong leadership qualities.
• Bi-lingual English/Spanish preferred.

Responsibilities

• Manage records and information.
• Perform accounting and/or financial analysis.
• Process cash receipts.
• Light scheduling and confirmation.
• Monitor credit and collections activities.
• Type sales quotes.
• Convert quotes to work orders daily.
• Review and approve vendor invoices.
• Provide HR administrative assistance to management.
• Enhance cross-department communication.
• Perform general office tasks (supplies, mail, custodial, phones).
• Fulfill any other duties as assigned.

Skills

Administrative experience

Detail-oriented

Leadership

Bilingual English/Spanish

Driver's license

Job description

TruTeam, part of TopBuild Corp., is seeking an energetic operations support professional to help run a busy Portsmouth branch. You will wear multiple hats across purchasing, accounting, credit/collections, IT and HR, ensuring efficient, compliant daily administration and accurate record keeping.

This role focuses on office administration, vendor invoices, quotes to work orders, HR support, and cross‑department communications.