Operations Administrative Assistant - Data, Scheduling & Logistics

Design Mechanical Inc; Louisville (CO); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k match

Disability insurance

Life insurance

PTO & Holidays

Employee assistance program

Job summary

Design Mechanical, Inc. in Louisville, CO is seeking an organized Operations Administrative Assistant to support our service operations. This role focuses on data integrity, scheduling, and coordination across sales, operations, and service coordinators in a fast-paced setting.

The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities. We offer a competitive hourly wage and comprehensive benefits within a national mechanical contracting company backed by

Qualifications

• Proven experience in an administrative or operations support role.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and familiarity with inventory or project management systems is a plus.

Responsibilities

• Enter and maintain accurate customer information in the system.
• Coordinate with sales and operations to set up new customer profiles.
• Update customer records and maintain data integrity across departments.
• Manage revisions to documents and operational workflows with version control.
• Oversee tracking and organization of part storage locations.
• Manage filter orders, tracking and vendor coordination.
• Provide administrative support to service coordinators with scheduling and service documentation.
• Facilitate communication between teams and timely follow-ups to improve service delivery.

Skills

Administrative support

Organizational skills

Communication

Microsoft Office

Inventory management systems

Tools

Inventory management software

Job description

Design Mechanical, Inc. in Louisville, CO is seeking an organized Operations Administrative Assistant to support our service operations. This role focuses on data integrity, scheduling, and coordination across sales, operations, and service coordinators in a fast-paced setting.

The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities. We offer a competitive hourly wage and comprehensive benefits within a national mechanical contracting company backed by