Administrative Specialist – HVAC Operations & Scheduling

A1mechanicalus; Indianapolis (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

A1 Mechanical seeks a diligent Office Administrative Assistant in Indianapolis to provide essential support to the office and management team while coordinating daily field and customer operations. You will answer calls, schedule appointments, and handle paperwork to keep workflows smooth and accurate.

In this role, you will coordinate technician schedules, maintain documents, assist with internal reporting, and support management with a variety of duties as needed, ensuring high levels of

Qualifications

• Previous administrative or office support experience.
• Strong communication and organizational skills.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Ability to multitask and adjust to changing priorities.

Responsibilities

• Answer and direct phone calls professionally
• Schedule customer appointments
• Coordinate schedules with field technicians
• Complete and file warranty paperwork
• Manage documents and records
• Assist with internal reporting
• Support management with other administrative duties as needed

Skills

Administrative experience

Strong communication

Organizational skills

Multitasking

Tools

Microsoft Office

Job description

A1 Mechanical seeks a diligent Office Administrative Assistant in Indianapolis to provide essential support to the office and management team while coordinating daily field and customer operations. You will answer calls, schedule appointments, and handle paperwork to keep workflows smooth and accurate.

In this role, you will coordinate technician schedules, maintain documents, assist with internal reporting, and support management with a variety of duties as needed, ensuring high levels of