Operations Admin - Scheduling & Office Coordination

A-Core Concrete Specialists; Colorado Springs (CO); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Insurance benefits when eligible

401K when eligible

Growth opportunities with a great team

Job summary

A-Core Concrete Specialists in Colorado Springs, CO is hiring a full-time Office Admin to support our service division. The role requires strong interpersonal skills, organization, and the ability to work in a fast-paced environment.

Experience in construction administration and proficiency with MS Excel and Word are preferred. Responsibilities include updating timecards, entering job data, reconciling fuel and credit cards, coordinating orientations, and assisting field operators.

Qualifications

• Drug screen required.
• Valid driver’s license required.
• Background check required.
• Construction admin experience preferred.
• Proficient in MS Excel and MS Word; ability to learn other accounting/information systems.

Responsibilities

• Perform daily updates on timecards and schedules.
• Input all job information, employees, and equipment into scheduling software.
• Reconcile credit cards and fuel cards monthly.
• Assist field operators with office questions.
• Schedule orientations and trainings for operators.
• Audit and manage driver files; track certifications and training documents for upcoming expirations.
• Update operator personnel files with attendance records.
• Review weekly driver score cards and coordinate improvements with field operators.
• Assist in job tracking and project paperwork to support sales.
• Review jobs and documentation for tracking, updates, and closures.
• Review job documentation for discrepancies and completeness.

Skills

Verbal communication

Punctuality

Self-motivation

Dependability

Tools

MS Excel

MS Word

Job description

A-Core Concrete Specialists in Colorado Springs, CO is hiring a full-time Office Admin to support our service division. The role requires strong interpersonal skills, organization, and the ability to work in a fast-paced environment.

Experience in construction administration and proficiency with MS Excel and Word are preferred. Responsibilities include updating timecards, entering job data, reconciling fuel and credit cards, coordinating orientations, and assisting field operators.