Operations Administrative Assistant

Design Mechanical Inc; Louisville (CO); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k match

Disability insurance

Life insurance

PTO & Holidays

Employee assistance program

Job summary

Design Mechanical, Inc. in Louisville, CO is seeking an organized Operations Administrative Assistant to support our service operations. This role focuses on data integrity, scheduling, and coordination across sales, operations, and service coordinators in a fast-paced setting.

The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities. We offer a competitive hourly wage and comprehensive benefits within a national mechanical contracting company backed by

Qualifications

• Proven experience in an administrative or operations support role.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and familiarity with inventory or project management systems is a plus.

Responsibilities

• Enter and maintain accurate customer information in the system.
• Coordinate with sales and operations to set up new customer profiles.
• Update customer records and maintain data integrity across departments.
• Manage revisions to documents and operational workflows with version control.
• Oversee tracking and organization of part storage locations.
• Manage filter orders, tracking and vendor coordination.
• Provide administrative support to service coordinators with scheduling and service documentation.
• Facilitate communication between teams and timely follow-ups to improve service delivery.

Skills

Administrative support

Organizational skills

Communication

Microsoft Office

Inventory management systems

Tools

Inventory management software

Job description

Design Mechanical – a Comfort Systems USA Company – ColoradoIn Colorado, we have two locations: our corporate offices and a state-of-the-art fabrication shop in Louisville. For our mountain region, we have a shop in Breckenridge. Combined, we’re nearly 300 employees and are growing. As a wholly owned subsidiary of Comfort Systems USA, a $3 billion company, we maintain a local company feel while benefiting from the backing of one of the largest mechanical contractors in the country.Job Title: Operations Administrative AssistantDepartment: ServiceReports to: Service Office ManagerFLSA Status: Non-exempt (Eligible for OT)Location: Louisville, COWage Range: $20.00- $30.00/hour (Depending on experience)Benefits Included: Comprehensive Medical, Dental, Vision, FSA/HSA, Matching 401K, Long Term Disability, Short Term Disability, Company Paid Life & Voluntary Spouse & Child Insurance, AD&D, Employee Assistance Program, PTO, Paid Holidays, voluntary additional insurances/benefits, and other great perks.Position Summary:We are seeking a highly organized and detail-oriented Operations Administrative Assistant to support our operations team. This role is essential in ensuring the smooth and efficient functioning of daily business activities. The ideal candidate will be proactive, resourceful, and capable of handling multiple priorities in a fast-paced environment.Duties and Responsibilities:Customer Setup and Data Management:Enter and maintain accurate customer information in the system.Coordinate with sales and operations teams to ensure timely and correct setup of new customer profiles.Update customer records as needed to reflect changes, ensuring data integrity and accessibility across departments.Document and Workflow Revisions:Manage revisions to documents and operational workflows, including tracking changes and maintaining version control.Ensure all updates are clearly communicated to relevant teams.Maintain documentation accuracy and compliance with internal standards through meticulous attention to detail.Inventory and Part Location Coordination:Oversee the tracking and organization of part storage locations.Collaborate with inventory and warehouse teams to ensure parts are properly labeled, stored, and easily accessible.Support field operations by ensuring timely access to necessary parts and materials.Filter Order Management:Manage filter orders for various projects, including tracking, documentation, and vendor coordination.Maintain up-to-date records of filter storage locations.Communicate proactively with internal teams and vendors to ensure timely delivery and prevent project delays.Support for Service Coordinators:Provide direct administrative and logistical support to service coordinators.Assist with scheduling, service documentation, and tracking service requests.Facilitate communication between teams and ensure timely follow-ups to enhance service delivery.Qualifications:Proven experience in an administrative or operations support role.Strong organizational skills and attention to detail.Excellent communication and interpersonal abilities.Proficiency in Microsoft Office Suite and familiarity with inventory or project management systems is a plus.Ability to manage multiple priorities in a fast-paced environment.Design Mechanical, Inc. is proud to be an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants regardless of race, color, religion, gender, gender identity, age, national origin, disability, parental or pregnancy status, marriage and civil partnership, sexual orientation, veteran status, or any other characteristic protected by law. Reasonable accommodations will be made to meet the requirements of the Americans with Disabilities Act and will be provided as requested by candidates taking part in all aspects of the selection process.All your information will be kept confidential according to EEO guidelines.Design Mechanical Inc. is not open to third party solicitation or resumes for our posted FTE positions. Resumes received from third party agencies that are unsolicited will be considered complimentary.