Office Coordinator {177442}

A-Line Staffing Solutions; Superior (CO); On-site; USD 21,000 - 29,000; Full time

Job summary

A-Line Staffing Solutions is seeking an Office Services Coordinator in Louisville, CO to help keep the office running smoothly and support everyday administrative operations.

This on-site role with remote Fridays (hybrid) runs Monday–Friday, 8:30 AM–5:00 PM. You will greet visitors, manage mail, assist with banking deposits, and help maintain supplies while following HIPAA standards. Join a team that values organization and customer service.

Qualifications

• Experience in office administration and coordinating front-desk activities.
• Strong customer-service orientation and communication skills.
• Ability to adhere to HIPAA/PHI handling standards and privacy requirements.

Responsibilities

• Greet and assist visitors/vendors while ensuring onsite compliance procedures are followed
• Print and coordinate outbound mailings from shared folders, email queues, and document systems (including materials sent to patients, insurance companies, audits/appeals, etc.)
• Receive, sort, scan, log, and route incoming mail and internal correspondence
• Support check handling and deposits using banking technology
• Prepare outgoing mail, manage post office runs, and track returned mail
• Help maintain office equipment and supplies (copiers/printers/envelopes)
• Follow HIPAA/PHI handling standards and support compliance-focused workflows
• Assist with light administrative projects/data entry as needed

Skills

Office administration

Customer service

Visitor coordination

HIPAA compliance

Job description

A-Line is now hiring a Office Services Coordinator in Louisville, CO!

If you're an organized, service-minded professional who enjoys keeping an office running smoothly, this is a great opportunity to join a team where your attention to detail and customer-first mindset will make an immediate impact.

Schedule Monday-Friday | 8:30 AM - 5:00 PM On-site Mon-Thurs | Remote Fridays (hybrid)

Pay $18.00/hr

What You'll Do

In this role, you'll be the hub for day-to-day office services and administrative support, including:

• Greet and assist visitors/vendors while ensuring onsite compliance procedures are followed
• Print and coordinate outbound mailings from shared folders, email queues, and document systems (including materials sent to patients, insurance companies, audits/appeals, etc.)
• Receive, sort, scan, log, and route incoming mail and internal correspondence
• Support check handling and deposits using banking technology
• Prepare outgoing mail, manage post office runs, and track returned mail
• Help maintain office equipment and supplies (copiers/printers/envelopes)
• Follow HIPAA/PHI handling standards and support compliance-focused workflows
• Assist with light administrative projects/data entry as needed