Operations Administrative Assistant- Bilingual

Hillman Group; Tyler (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

Hillman Group in Tyler, TX is seeking a bilingual Operations Administrative Assistant to support both operational and leadership teams. This role focuses on driving efficiency, organizing documents, and maintaining smooth daily operations.

The ideal candidate is highly organized, detail-oriented, and capable of processing multiple tasks with accuracy in a fast-paced environment. Proficiency in Microsoft Office and strong communication skills are essential.

Qualifications

• Associate degree or equivalent required.
• Bilingual in English and Spanish.
• Ability to follow documented procedures and instructions accurately.

Responsibilities

• Provide administrative support to Operations leadership and management teams.
• Maintain and organize department files, records, and documentation.
• Track, log, and monitor warehouse expenses.
• Create and update presentations, spreadsheets, flowcharts, reports, and other business documents.
• Assist with HR-related administrative activities as needed.
• Attend meetings, capture accurate notes, and distribute meeting minutes.
• Coordinate and prioritize multiple tasks while managing deadlines effectively.
• Support day-to-day operational activities and special projects.
• Maintain a strong understanding of department processes and company policies.

Skills

Bilingual English/Spanish

Strong organizational skills

Time management

Attention to detail

MS Office proficiency

Typing 60 wpm

Verbal and written communication

Multitasking and prioritization

Discretion with confidential info

Independent work ability

Education

Associate degree or equivalent

Tools

Microsoft Office Suite

Job description

Join Our Team

Are you highly organized, detail-oriented, and passionate about keeping operations running smoothly? We are looking for a bilingual Operations Administrative Assistant who thrives in a fast-paced environment and enjoys supporting both operational and leadership teams. In this role, you'll be a key contributor to daily business operations, helping drive efficiency, communication, and organizational success.

This is an excellent opportunity for someone who enjoys variety in their work, takes initiative, and wants to play an important role in supporting warehouse operations and administrative functions.

What You’ll Do

• Provide administrative support to Operations leadership and management teams.
• Maintain and organize department files, records, and documentation.
• Track, log, and monitor warehouse expenses.
• Create and update presentations, spreadsheets, flowcharts, reports, and other business documents.
• Assist with HR-related administrative activities as needed.
• Attend meetings, capture accurate notes, and distribute meeting minutes.
• Coordinate and prioritize multiple tasks while managing deadlines effectively.
• Support day-to-day operational activities and special projects.
• Maintain a strong understanding of department processes and company policies.

What We’re Looking For

Required Qualifications

• Associate degree or an equivalent combination of education and experience.
• Bilingual in English and Spanish.
• Ability to follow documented procedures and instructions accurately.

Skills & Competencies

• Strong organizational and time-management skills.
• Exceptional attention to detail and commitment to accuracy.
• Ability to work independently and use sound judgment when managing priorities.
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Typing speed of at least 60 words per minute.
• Excellent verbal and written communication skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong interpersonal skills and a collaborative mindset.
• Ability to handle sensitive and confidential information with discretion.

Why You’ll Love This Role

• Opportunity to work closely with Operations leadership and make a direct impact on business success.
• Diverse responsibilities that keep every day engaging and challenging.
• Collaborative team environment with opportunities to learn and grow.
• Chance to develop administrative, operational, and HR support skills in a dynamic setting.

* This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Employees are expected and encouraged to participate in safety and health program activities including immediately reporting hazards, immediately reporting unsafe work practices and incidents to supervisors, wearing required personal protective equipment, and participating in and supporting safety committee activities.