Administrative & Operations Assistant

Primary Staffing Inc.; Chicago (IL); On-site; USD 40,000 - 48,000; Full time

Job summary

Primary Staffing Inc. is seeking a bilingual Administrative & Operations Assistant (English and Spanish) to support suppliers, visitors and internal teams in Chicago. This role blends administrative tasks with light operational duties to keep the office efficient and welcoming.

You will greet guests, manage documents and emails, coordinate equipment and supplies, and assist supervisors and production staff as needed, while ensuring clear cross‑department communication.

Qualifications

• Must be fluent in English and Spanish.
• Excellent communication and customer service skills.
• Strong organizational and prioritization abilities in a dynamic environment.
• Proactive team player willing to support different areas.
• Basic computer skills and familiarity with standard office tools.

Responsibilities

• Greet and assist suppliers and visitors professionally.
• Handle administrative tasks such as documents, emails, and reports.
• Keep workspace clean and organized.
• Coordinate distribution of equipment and supplies.
• Support supervisors and production teams with operational tasks as needed.
• Facilitate inter-department communication.

Skills

Fluency in English and Spanish

Excellent communication

Organizational skills

Task prioritization

Proactive attitude

Basic computer skills

Job description

We are looking for a bilingual Administrative & Operations Assistant (English and Spanish) to support key areas of our company. This role combines assisting suppliers and visitors with administrative and operational tasks, ensuring a well-organized and efficient work environment. We seek a proactive, organized individual with strong communication skills.

Responsibilities

• Greet and assist suppliers and visitors with professionalism and courtesy.
• Support administrative tasks such as document management, emails, and reports.
• Maintain a clean and organized workspace.
• Coordinate the distribution of equipment and supplies, ensuring proper use.
• Assist supervisors and the production team with operational tasks as needed.
• Handle inquiries and facilitate communication between departments.

Requirements

• Fluency in English and Spanish.
• Excellent communication and customer service skills.
• Ability to organize and prioritize tasks in a dynamic environment.
• Proactive attitude and willingness to support different areas.
• Basic computer skills and knowledge of office tools.