ADMINISTRATIVE ASSISTANT

ADP, Inc.; Miami (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

ADP, Inc. in Miami seeks an Administrative Assistant who is bilingual in Spanish and English to support daily operations, onboarding, and recruitment processes.

Strong communication, organizational, and multitasking abilities are essential for coordinating with applicants, staff, and internal teams. The role involves assisting with onboarding, recruitment activities, scheduling, data entry, and handling phones and emails in a fast-paced environment.

Qualifications

• Bilingual in Spanish and English (required).
• Strong verbal and written communication skills.
• Computer savvy; proficiency with email, Microsoft Office, and general office software.
• Excellent organizational and time-management abilities.
• Professional, friendly, and able to work well with the public.
• Previous administrative or HR support experience is a plus.

Responsibilities

• Assist the Human Resources Assistant with onboarding procedures.
• Assist with recruitment and hiring processes for applicants.
• Communicate with applicants and guide them through completing applications accurately.
• Perform general administrative duties including filing, organizing, scanning, and data entry.
• Provide support with scheduling, document preparation, and maintaining records.
• Answer phones, respond to emails, and assist with walk-in inquiries.
• Use computer systems and various software tools to support daily tasks.

Skills

Bilingual Spanish/English

Verbal communication

Written communication

Organizational skills

Time management

People skills

Tools

Microsoft Office

Email proficiency

Job description

Job Title: Administrative Assistant (Bilingual: Spanish & English)

Schedule: Monday – Friday, 10:00 a.m. – 4:00 p.m. (30-minute lunch break)

Overview:

We are seeking a reliable and detail-oriented Administrative Assistant to support our daily operations. The ideal candidate will be bilingual in Spanish and English, both spoken and written, and comfortable interacting with applicants, employees, and internal staff. This role requires strong communication, organizational skills, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Assist the Human Resources Assistant with onboarding procedures
• Assist with recruitment and hiring processes for applicants
• Communicate with applicants and guide them through completing applications accurately
• Perform general administrative duties including filing, organizing, scanning, and data entry
• Provide support with scheduling, document preparation, and maintaining records
• Answer phones, respond to emails, and assist with walk-in inquiries
• Use computer systems and various software tools to support daily tasks

Qualifications:

• Bilingual in Spanish and English (required)
• Strong verbal and written communication skills
• Computer savvy; proficiency with email, Microsoft Office, and general office software
• Excellent organizational and time-management abilities
• Professional, friendly, and able to work well with the public
• Previous administrative or HR support experience is a plus

Equal Opportunity Employment:

We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, national origin, age, sex, disability, veteran status, or any other protected characteristic. We are committed to creating an inclusive and welcoming workplace for all employees.