Operations & Admin Specialist: Cross-Dept Dynamo

TopBuild Corp.; Portsmouth (VA); On-site; USD 17,908 - 41,328; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) matching

Paid holidays and PTO

Life & Disability Insurance

Employee Assistance Program

Tuition reimbursement

Job summary

TruTeam is seeking an Operations Support Specialist in Portsmouth, VA to assist with busy branch office operations. You will manage records, perform simple financial tasks, handle vendor invoices, and support HR activities while coordinating across departments.

The role requires strong organization, reliability, and the ability to prioritize a variety of tasks in a fast-paced environment. Local travel is minimal, and the position offers full-time hours with competitive pay.

Qualifications

• Minimum of 18 years of age.
• If operating a vehicle for company purposes, a valid driver's license is required.
• Previous experience in administrative services or related fields.
• Detail-oriented with the ability to prioritize and manage a variety of tasks.
• Strong leadership qualities.
• Bi-lingual English/Spanish (preferred).

Responsibilities

• Manage records and information.
• Perform accounting and/or financial analysis.
• Monitor credit and collections activities.
• Manage daily conversion of quotes to work orders.
• Review and approve vendor invoices.
• Provide HR administrative assistance to management teams.
• Encourage and improve cross-department internal communication.
• Perform general office tasks (replenish office supplies, distribute mail, custodial duties).
• Any other duty, task, or responsibilities as assigned.

Skills

Leadership

Detail-oriented

Time management

Bilingual English/Spanish

Administrative support

Job description

TruTeam is seeking an Operations Support Specialist in Portsmouth, VA to assist with busy branch office operations. You will manage records, perform simple financial tasks, handle vendor invoices, and support HR activities while coordinating across departments.

The role requires strong organization, reliability, and the ability to prioritize a variety of tasks in a fast-paced environment. Local travel is minimal, and the position offers full-time hours with competitive pay.