Operations Support Specialist — Multi-Role Admin & HR Expert

Truteam; Ocala (FL); On-site; USD 18,000 - 41,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401(k) Matching

Paid Holidays

PTO

Employee Assistance Program

Tuition Reimbursement

Job summary

TruTeam seeks an energetic operational support professional to manage a busy branch office. The role covers purchasing compliance, accounting, credit/collections, IT and HR administration, plus internal communication across departments.

You will handle daily office tasks, records, and vendor invoices while supporting management and staff. The position requires strong organization, reliability, and time management, including multitasking across departments.

Qualifications

• Minimum of 18 years of age.
• Valid driver's license required if operating a vehicle for company purposes.
• Experience in administrative services or related fields.
• Detail-oriented with ability to prioritize and manage multiple tasks.
• Strong leadership qualities.
• Bi-lingual English/Spanish (preferred).

Responsibilities

• Manage records and information.
• Perform accounting and/or financial analysis.
• Monitor credit and collections activities.
• Manage daily conversion of quotes to work orders.
• Review and approve vendor invoices.
• Provide HR administrative assistance to management teams.
• Encourage and improve cross-department internal communication.
• Perform general office tasks (supplies, mail, custodial duties).
• Any other duties as assigned.

Skills

Detail-oriented

Leadership

Bilingual EN/ES

Job description

TruTeam seeks an energetic operational support professional to manage a busy branch office. The role covers purchasing compliance, accounting, credit/collections, IT and HR administration, plus internal communication across departments.

You will handle daily office tasks, records, and vendor invoices while supporting management and staff. The position requires strong organization, reliability, and time management, including multitasking across departments.