Ops & Admin Specialist — Cross-Dept Impact

Builder Services Group, Inc.; Portsmouth (VA); On-site; USD 17,908 - 41,328; Full time

Benefits offered by this job

Competitive Compensation

Medical, Dental and Vision

401(k) Matching

Paid Holiday and PTO

AssuredExcellence® program

Job summary

QXO is seeking an energetic Operational Support professional in Portsmouth, VA to handle purchasing compliance, accounting tasks, credit/collections, IT and general admin. This role requires organization, time management, and the ability to work across multiple departments.

Responsibilities include records management, financial analysis, vendor invoice review, HR admin support, and cross-department collaboration to boost efficiency.

Qualifications

• Minimum of 18 years of age.
• If operating a vehicle for company purposes, a valid driver's license is required.
• Previous experience in administrative services or related fields.
• Detail-oriented with the ability to prioritize and manage a variety of tasks.
• Strong leadership qualities.
• Bi-lingual English/Spanish (preferred).

Responsibilities

• Searching for an energetic operational support professional who enjoys wearing multiple hats to manage our busy branch office.
• If you are a reliable, well-organized person who can handle day-to-day operations with a focus on efficiency and time management, we want to talk to you.
• You will be responsible for a variety of tasks from the compliance of purchasing, accounting, credit/collections, IT and overall administrative requirements.
• Manage records and information.
• Perform accounting and/or financial analysis.
• Monitor credit and collections activities.
• Manage daily conversion of quotes to work orders.
• Review and approve vendor invoices.
• Provide HR administrative assistance to management teams.
• Encourage and improve cross-department internal communication.
• Perform general office tasks (replenish office supplies, distribute mail, custodial duties, etc.).
• Any other duty, task, or responsibilities as assigned.

Skills

Administrative support

Multitasking

Bilingual English/Spanish

Time management

Leadership

Job description

QXO is seeking an energetic Operational Support professional in Portsmouth, VA to handle purchasing compliance, accounting tasks, credit/collections, IT and general admin. This role requires organization, time management, and the ability to work across multiple departments.

Responsibilities include records management, financial analysis, vendor invoice review, HR admin support, and cross-department collaboration to boost efficiency.