Operations Admin Coordinator — Cross-Department Support

RbA STL; Mechanicsburg (Cumberland County); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

HSA contributions

401(k) plan

Annual bonus

Paid holidays

Paid time off

Employee discounts

Career growth

Job summary

Renewal by Andersen STL is seeking an Operations Administrative Assistant in Mechanicsburg, PA to support daily operations and maintain organized records. The role collaborates with Sales, Installers, and internal teams to keep projects on track and ensure excellent customer service throughout the process.

The position emphasizes strong organization, proactive communication, and the ability to manage multiple priorities while maintaining attention to detail.

Qualifications

• The Operations Administrative Assistant role supports daily Operations activities and ensures documentation is accurate.
• Ability to manage multiple priorities with strong attention to detail and organization.
• Customer service oriented with teamwork across departments.

Responsibilities

• Provide administrative support for daily Operations activities, coordinating with Sales, Installers, and internal teams.
• Review and process 1099 installer documentation, invoices, receipts, and reimbursement requests.
• Audit post-sale contracts for accuracy and update data in relevant systems (rForce and Enabled).
• Coordinate HOA, HARB, permit, insurance, and municipal requirements across territories.
• Assist Operations Managers with reporting, data management, and cross-training on processes.
• Maintain organized records and ensure critical information is tracked and updated.

Job description

Renewal by Andersen STL is seeking an Operations Administrative Assistant in Mechanicsburg, PA to support daily operations and maintain organized records. The role collaborates with Sales, Installers, and internal teams to keep projects on track and ensure excellent customer service throughout the process.

The position emphasizes strong organization, proactive communication, and the ability to manage multiple priorities while maintaining attention to detail.