Operations Admin Assistant I — Multitask & Front Desk Support

Cypress-Fairbanks ISD; Houston (TX); On-site; USD 29,000 - 36,000; Full time

Job summary

Cypress-Fairbanks ISD is seeking a skilled secretary to support district operations in Houston area. The role emphasizes accuracy, multitasking, and customer-friendly service at the front desk, with emphasis on timely communication and record-keeping.

Requirements include a high school diploma or GED, 3 years of secretarial experience (preferably in public education), and strong Microsoft Office skills. Bilingual English/Spanish preferred; 244 working days annually.

Qualifications

• High school diploma or GED required.
• Proficient keyboarding, word processing, and file maintenance.
• Three years of secretarial experience, preferably in public education.
• Strong Microsoft Office skills.
• Excellent verbal communication.
• Effective organization and interpersonal skills.
• Ability to work independently or in a team.
• Follow verbal and written instructions.
• Ability to handle changing tasks with some direction.
• Bilingual English/Spanish preferred.

Responsibilities

• Track, maintain, and schedule district campus roll offs.
• Answer calls, take messages, and route to staff.
• Process custodian call-outs by updating logs.
• Respond to campus inquiries about trash removal.
• Process workers’ compensation incidents and wage statements.
• Support front desk duties; greet visitors and answer lines.
• Print, sort, and distribute work orders with accurate tracking.
• Scan records for documentation and record-keeping.
• Maintain calendar for district chair request services.
• Oversee vehicle accident reporting processes.
• Manage incoming/outgoing mail and distribute it timely.
• Monitor work orders; follow up to confirm completion.
• Perform other duties; regular attendance is essential.

Skills

Keyboarding

Word processing

File maintenance

Organization skills

Interpersonal skills

Independent work

Teamwork

Follow instructions

Multitasking

Verbal communication

Bilingual preferred

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Cypress-Fairbanks ISD is seeking a skilled secretary to support district operations in Houston area. The role emphasizes accuracy, multitasking, and customer-friendly service at the front desk, with emphasis on timely communication and record-keeping.

Requirements include a high school diploma or GED, 3 years of secretarial experience (preferably in public education), and strong Microsoft Office skills. Bilingual English/Spanish preferred; 244 working days annually.