Administrative Assistant I, Operations

OPERATIONS; Houston (TX); On-site; USD 29,000 - 36,000; Full time

Job summary

Cypress-Fairbanks Independent School District, OPERATIONS in Houston, seeks an Administrative Assistant I with strong MS Office skills and at least three years of secretarial experience. Immediate start, 244-day term, salary $32,367 per year.

Responsibilities include handling calls, mail, records, and calendar duties, while coordinating campus Roll Offs and work orders. Bilingual English/Spanish preferred; teamwork and independent work are essential.

Qualifications

• High school diploma or GED is required.
• Proficient keyboarding, word processing, and file maintenance skills.
• Three years of secretarial experience, preferably in a public education environment.
• Strong Microsoft Office skills.
• Excellent verbal communication skills.
• Effective organization and interpersonal skills.
• Ability to work independently and/or in a team environment.
• Ability to follow verbal and written instructions.
• Ability to adapt to changing tasks with some direction.
• Ability to multitask.

Responsibilities

• Track, maintain, and schedule district Roll Offs orders.
• Answer and route calls; take reliable messages.
• Process custodian call-outs via Call-Out Log.
• Respond to inquiries about trash removal services.
• Process workers’ compensation incidents and wage statements with insurance teams.
• Assist front desk as needed with visitors and calls.
• Print, sort, and distribute work orders; ensure timely completion.
• Scan records and maintain accurate documentation.
• Maintain calendar for district chair request services.
• Oversee vehicle accident reporting process across Operations.
• Manage incoming/outgoing mail and distribution.
• Monitor work orders; confirm completion and close in system.
• Perform other duties as assigned.
• Maintain regular and reliable attendance.

Skills

Keyboarding

Secretarial experience

MS Office

Verbal communication

Organization skills

Teamwork / independent work

Bilingual (English/Spanish)

Education

High school diploma or GED

Job description

Administrative Assistant I, Operations

Cypress-Fairbanks Independent School District OPERATIONS - HOUSTON, Texas Open in Google Maps

Job Details

Job ID: 5982505

Application Deadline: Posted until filled

Posted: Nov 04, 2026 6:00 AM (UTC)

Starting Date: Immediately

Job Description

QUALIFICATIONS:

• 1. High school diploma or GED.
• 2. Proficient keyboarding, word processing, and file maintenance skills.
• 3. Three (3) years of secretarial experience, preferably in a public education environment.
• 4. Strong Microsoft Office skills.
• 5. Excellent verbal communication skills.
• 6. Effective organization and interpersonal skills.
• 7. Ability to work independently and/or in a team-oriented environment.
• 8. Ability to follow verbal and written instructions.
• 9. Ability to perform a variety of tasks often changing assignments on short notice with some direction.
• 10. Ability to work on multiple tasks simultaneously.
• 11. Bilingual (English/Spanish) preferred.

TERMS OF EMPLOYMENT:

244 days

SALARY/PAYGRADE:

$32,367 – CP4

Salary Range (based on experience) as set by the Board of Trustees for the school year.

ESSENTIAL FUNCTIONS:

• 1. Responsible for tracking, maintaining, and scheduling the district campuses Roll Offs orders.
• 2. Answer and respond to incoming calls, take reliable messages and route to appropriate staff.
• 3. Process custodian call-outs by completing the Call-Out Log.
• 4. Respond to incoming campuses inquiries regarding trash removal services.
• 5. Process workers’ compensation incidents & accidents; process wage statements and work closely with district insurance department team throughout the process.
• 6. Serve as backup supporting the front desk receptionist with duties such as greet, assist and/or direct visitors, customers and vendors in a courteous & professional manner, answer phone lines.
• 7. Print, sort, and distribute work orders, ensuring accurate tracking & timely completion.
• 8. Scan AFD’s, Hazmat training records, employee evaluations, and area inspection reports for accurate documentation and record-keeping.
• 9. Maintain calendar for district chair request services.
• 10. Oversee and communicate all aspects of the Operations District Vehicle Accident Reporting process.
• 11. Manage all incoming and outgoing mail. Ensure accurate & timely distribution of mail to the appropriate recipients.
• 12. Monitor work orders assigned to Area Managers. Follow up via email as needed to confirm completion and close completed work orders in the system.
• 13. Perform other duties as assigned.
• 14. Regular and reliable attendance is an essential function of the job.

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors: Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

APPLICATION INFORMATION:

Applications will be reviewed.

Not all applicants will be interviewed.

Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.

Position Type: Full-Time

Salary: $32,367 Per Year

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Sorayda Moyeda-Young , HR Assistant Director
• OPERATIONS
• Phone: [phone]
• Email: [e-mail]