Executive Assistant — District Improvement & Accountability

Cypress-Fairbanks ISD; Cypress (TX); On-site; USD 43,000 - 53,000; Full time

Job summary

Cypress-Fairbanks ISD is seeking an experienced Administrative Secretary to support the department with clerical tasks, budget records, and scheduling. The role requires strong English communication, attention to detail, and the ability to handle confidential information across campuses.

Responsibilities include preparing documents, managing calendars, travel arrangements, and coordinating with staff and administrators.

Qualifications

• High school diploma or GED; some college or administrative office experience.
• Minimum 5 years as administrative secretary; 3+ years in public education preferred.
• Excellent English verbal and written communication skills.
• Strong organizational and time-management abilities; detail-oriented; able to prioritize multiple tasks.
• Advanced proficiency in Microsoft Office, Google Workspace, eSchool, and eFinance.
• Maintain confidentiality and handle sensitive information with discretion.
• Experience managing complex schedules and overseeing projects.
• Ability to work independently and in a team; show initiative to resolve issues and improve processes.
• Strong interpersonal skills to build relationships across departments and campuses.

Responsibilities

• Prepare correspondence, forms, manuals, reports, and presentations.
• Maintain physical and electronic department files and records.
• Perform routine bookkeeping tasks and maintain department budget records.
• Compile pertinent data for reports.
• Answer calls, take messages, and route to staff.
• Arrange department meetings, prepare materials, schedule, and set up facilities.
• Maintain administrator's calendar and travel arrangements.
• Maintain department and assistant superintendent schedules.
• Compile, monitor, and process personnel time and payroll records.
• Perform other duties as assigned by the Assistant Superintendent.

Job description

Cypress-Fairbanks ISD is seeking an experienced Administrative Secretary to support the department with clerical tasks, budget records, and scheduling. The role requires strong English communication, attention to detail, and the ability to handle confidential information across campuses.

Responsibilities include preparing documents, managing calendars, travel arrangements, and coordinating with staff and administrators.