Onsite Recruiting Coordinator - Seattle, Fast-Paced Hiring

Aston Carter; Seattle (WA); On-site; USD 30,000 - 42,000; Full time

Job summary

Aston Carter is seeking a Recruiting Coordinator for an on-site, Seattle-based contract role. You will partner with recruiters, hiring managers, and candidates to schedule interviews, coordinate travel, and maintain accurate candidate data throughout the hiring process.

You will help deliver a positive candidate experience, support reporting, and collaborate with cross-functional teams to ensure smooth, consistent hiring practices in a fast-paced environment.

Qualifications

• 1-4+ years of Recruiting Coordinator, Talent Acquisition, HR, administrative coordination, or related experience.
• Experience supporting recruiting or hiring processes in a fast-paced environment.
• Strong scheduling and calendar management experience.
• Experience working with applicant tracking systems (ATS) or recruiting technologies.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Exceptional organizational skills and strong attention to detail.
• Bachelor’s degree required.

Responsibilities

• Coordinate phone screens, virtual interviews, and onsite interviews by partnering closely with candidates, recruiters, and hiring managers.
• Manage complex scheduling logistics and ensure a smooth interview experience for all participants.
• Arrange candidate travel and related logistics when needed.
• Maintain accurate candidate records, job postings, and recruiting activity within applicant tracking systems and recruiting tools.
• Confirm new hires and ensure recruiting systems are updated accurately throughout the hiring process.
• Provide timely updates and follow-up communication to candidates via phone and email regarding interview status and next steps.
• Track recruiting activity, candidate pipelines, and hiring progress while preparing recruiting reports as needed.
• Coordinate post-interview debrief meetings and distribute feedback documentation to interview teams.
• Identify opportunities to improve scheduling efficiency and enhance the overall candidate experience.
• Support additional recruiting programs, projects, and operational initiatives as assigned.
• Collaborate closely with recruiters, hiring managers, and cross-functional stakeholders to drive consistent hiring processes and successful outcomes.

Skills

Recruiting coordination

Scheduling

Candidate experience

Communication

Organization

Education

Bachelor’s degree

Tools

ATS systems

MS Office

Job description

Aston Carter is seeking a Recruiting Coordinator for an on-site, Seattle-based contract role. You will partner with recruiters, hiring managers, and candidates to schedule interviews, coordinate travel, and maintain accurate candidate data throughout the hiring process.

You will help deliver a positive candidate experience, support reporting, and collaborate with cross-functional teams to ensure smooth, consistent hiring practices in a fast-paced environment.