Recruiting Coordinator (Entry Level) — Fast-Paced Hiring

Aston Carter; Seattle (WA); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement

Life Insurance

HSA

PTO / Paid time off

Job summary

Aston Carter is seeking an entry-level Recruiting Administrator to join its Seattle team on a contract basis. The role supports recruiters with end-to-end coordination, interview scheduling, candidate communications, and ATS data maintenance.

This position emphasizes building strong candidate relationships, organizing complex schedules, and producing clear weekly reports for hiring teams. It’s ideal for candidates with 1+ year of coordinating experience and a Bachelor’s degree, proficient in MS

Qualifications

• At least 1 year of experience in recruiting coordination or similar roles.
• Proficient with MS Office suite; able to create docs, track data, and present information.
• Bachelor's degree required.
• Demonstrated ability to handle multiple scheduling requests and competing priorities.

Responsibilities

• Schedule interviews and phone screens with candidates and hiring teams, including travel logistics.
• Update candidate records and job postings in ATS and recruiting systems to ensure accuracy.
• Assist with onboarding steps for new hires in recruiting systems.
• Provide timely follow-up to candidates regarding status via phone and email.
• Track recruiting activities and compile weekly status reports for stakeholders.
• Coordinate post-interview debrief meetings and distribute materials to interviewers.
• Identify opportunities to improve candidate experience and scheduling efficiency.
• Assist with coordinating additional recruiting activities and projects.

Skills

1 year coordinating interviews

MS Word, Excel, PowerPoint

Strong communication

ATS experience

Education

Bachelor's degree

Tools

MS Word

Excel

PowerPoint

ATS systems

Job description

Aston Carter is seeking an entry-level Recruiting Administrator to join its Seattle team on a contract basis. The role supports recruiters with end-to-end coordination, interview scheduling, candidate communications, and ATS data maintenance.

This position emphasizes building strong candidate relationships, organizing complex schedules, and producing clear weekly reports for hiring teams. It’s ideal for candidates with 1+ year of coordinating experience and a Bachelor’s degree, proficient in MS