Onsite Recruiting Coordinator - Seattle

Aston Carter; Seattle (WA); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Time Off/Leave (PTO, Vacation or Sick)

Transit benefits

Employee Assistance Program

HSA

Life Insurance

Job summary

Aston Carter is seeking a Recruiting Support Associate to join a fast-paced talent acquisition team in Seattle. This onsite role supports the full interview process, maintains candidate records, and helps deliver an excellent candidate experience.

Responsibilities include scheduling interviews, updating ATS data, coordinating travel, communicating with candidates, and preparing weekly pipeline reports while collaborating with recruiters and hiring partners.

Qualifications

• 1–3+ years of experience in a high volume scheduling/coordinating position.
• Experience working in recruiting, talent acquisition, or hiring support functions.
• Experience in administrative coordination or similar administrative support roles.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience using applicant tracking systems (ATS) or similar recruiting systems.
• Strong scheduling skills with the ability to manage multiple calendars and competing priorities.
• Effective written and verbal communication skills.
• Bachelor's degree.

Responsibilities

• Schedule interviews and phone screens with candidates and hiring managers, arranging travel when needed.
• Update candidate records and job postings in ATS and recruiting systems.
• Confirm new hires and support administrative steps.
• Provide timely follow-up to candidates via phone and email about status.
• Track recruiting activities and prepare weekly pipeline reports.

Skills

Scheduling

Candidate experience

Communication

ATS

Microsoft Office

Bachelor's degree

Education

Bachelor's degree

Tools

Applicant Tracking System (ATS)

Job description

Aston Carter is seeking a Recruiting Support Associate to join a fast-paced talent acquisition team in Seattle. This onsite role supports the full interview process, maintains candidate records, and helps deliver an excellent candidate experience.

Responsibilities include scheduling interviews, updating ATS data, coordinating travel, communicating with candidates, and preparing weekly pipeline reports while collaborating with recruiters and hiring partners.