Talent Acquisition Scheduler & Coordinator

Aston Carter; Seattle (WA); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Disability & life insurance

Job summary

Aston Carter is seeking a Recruiting Assistant in Seattle to support a fast-paced recruiting team. You will coordinate interviews, maintain candidate records, and drive the candidate experience across the interview process.

With a focus on organization and collaboration, you will work with recruiters and internal partners to streamline scheduling and communications, ensuring timely updates and professional interactions with candidates.

Qualifications

• At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
• Experience working in recruiting, talent acquisition, or hiring support functions.
• Experience in administrative coordination or similar administrative support roles.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience using applicant tracking systems (ATS) or similar recruiting systems.
• Strong scheduling skills with the ability to manage multiple calendars and competing priorities.
• Effective written and verbal communication skills.
• Bachelor's degree.

Responsibilities

• Schedule interviews and phone screens and coordinate travel logistics when needed.
• Update candidate records and job postings in ATS and recruiting systems.
• Confirm new hires in recruiting systems and support related administrative steps.
• Provide timely follow-up to candidates via phone and email.
• Track recruiting activities and prepare weekly status reports.
• Coordinate post-interview debrief meetings and distribute materials.
• Identify opportunities to improve candidate experience and scheduling efficiency.
• Assist with other recruiting activities and projects as needed.
• Collaborate with recruiters and internal partners for consistency across processes.
• Maintain professionalism and customer focus with candidates and stakeholders.

Skills

Recruiting coordination

Recruiting/talent acquisition

Administrative coordination

Microsoft Word

Excel

PowerPoint

ATS systems

Scheduling

Written and verbal communication

Education

Bachelor's degree

Tools

ATS

Microsoft Word

Excel

PowerPoint

Job description

Aston Carter is seeking a Recruiting Assistant in Seattle to support a fast-paced recruiting team. You will coordinate interviews, maintain candidate records, and drive the candidate experience across the interview process.

With a focus on organization and collaboration, you will work with recruiters and internal partners to streamline scheduling and communications, ensuring timely updates and professional interactions with candidates.