Onsite Receptionist & Guest Experience Pro

The Villages; Florida; On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical (HSA/FSA)

Dental

Vision

401K and/or ROTH

PTO & Paid Holidays

Basic Life & AD&D

The Villages Charter School eligible

Job summary

The Villages is seeking a full-time, on-site Administrative Assistant to answer phones, greet guests, and support daily office functions while delivering hospitality-focused service.

Responsibilities include managing calendars and appointments, assisting with projects, handling mail and shipments, and ensuring a professional reception area. Applicants should have a high school diploma or GED, strong communication skills, and proficiency with Word, Excel, and Outlook.

Qualifications

• High school diploma or GED; or 1–3 years of related experience and/or training; or equivalent combination of education and experience.
• Strong interpersonal and communication skills.
• Knowledge of Microsoft Office including Word, Excel, and Outlook.

Responsibilities

• Answer phone calls, warmly take messages and/or direct inquiries to proper entities or destinations as needed.
• Greet visitors, guests, and vendors in an enthusiastic, helpful, and friendly manner.
• Contribute to creating a great first impression, ensure the reception area is clean and well maintained.
• Maintain, manage, and schedule calendar(s) and appointments as requested.
• Assist the team to meet on-going responsibilities, provide helpful assistance with projects, duties, and tasks.
• Place and expedite orders for office supplies.
• Accept shipments and process invoices regularly.
• Process mail, ensure it gets to the proper destination in a timely fashion and open correspondence and determine proper action to be taken when necessary.
• Prepare outgoing mail and correspondence, including email, faxes and packages (Fed-Ex).
• All other duties as assigned.

Skills

Interpersonal skills

Communication skills

Education

High school diploma or GED

Tools

Microsoft Office

Job description

The Villages is seeking a full-time, on-site Administrative Assistant to answer phones, greet guests, and support daily office functions while delivering hospitality-focused service.

Responsibilities include managing calendars and appointments, assisting with projects, handling mail and shipments, and ensuring a professional reception area. Applicants should have a high school diploma or GED, strong communication skills, and proficiency with Word, Excel, and Outlook.