Receptionist

The Villages; Florida; On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical (HSA/FSA)

Dental

Vision

401K and/or ROTH

PTO & Paid Holidays

Basic Life & AD&D

The Villages Charter School eligible

Job summary

The Villages is seeking a full-time, on-site Administrative Assistant to answer phones, greet guests, and support daily office functions while delivering hospitality-focused service.

Responsibilities include managing calendars and appointments, assisting with projects, handling mail and shipments, and ensuring a professional reception area. Applicants should have a high school diploma or GED, strong communication skills, and proficiency with Word, Excel, and Outlook.

Qualifications

• High school diploma or GED; or 1–3 years of related experience and/or training; or equivalent combination of education and experience.
• Strong interpersonal and communication skills.
• Knowledge of Microsoft Office including Word, Excel, and Outlook.

Responsibilities

• Answer phone calls, warmly take messages and/or direct inquiries to proper entities or destinations as needed.
• Greet visitors, guests, and vendors in an enthusiastic, helpful, and friendly manner.
• Contribute to creating a great first impression, ensure the reception area is clean and well maintained.
• Maintain, manage, and schedule calendar(s) and appointments as requested.
• Assist the team to meet on-going responsibilities, provide helpful assistance with projects, duties, and tasks.
• Place and expedite orders for office supplies.
• Accept shipments and process invoices regularly.
• Process mail, ensure it gets to the proper destination in a timely fashion and open correspondence and determine proper action to be taken when necessary.
• Prepare outgoing mail and correspondence, including email, faxes and packages (Fed-Ex).
• All other duties as assigned.

Skills

Interpersonal skills

Communication skills

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Within the spirit of “Making People’s Dreams Come True”, this position is responsible for embodying our core value of Hospitality, positively meeting and greeting employees and guests of Peninsula Land & Title (PLT) while providing helpful assistance. While the focus of this role is answering phones and greeting guests, this position also participates in daily office functions by performing organizational and administrative tasks. These duties are accomplished while delivering Raving Fans customer service to both internal and external customers.

Full Time, On Site Position

Benefits for full time eligible positions:
Medical (HSA/FSA), Dental, and Vision | 401K and/or ROTH | PTO & Paid Holidays | Basic Life & AD&D | The Villages Charter School eligibility | and much more!

Responsibilities:

• Answer phone calls, warmly take messages and/or direct inquiries to proper entities or destinations as needed.
• Greet visitors, guests, and vendors in an enthusiastic, helpful, and friendly manner.
• Contribute to creating a great first impression, ensure the reception area is clean and well maintained.
• Maintain, manage, and schedule calendar(s) and appointments as requested.
• Assist the team to meet on-going responsibilities, provide helpful assistance with projects, duties, and tasks.
• Place and expedite orders for office supplies.
• Accept shipments and process invoices regularly.
• Process mail, ensure it gets to the proper destination in a timely fashion and open correspondence and determine proper action to be taken when necessary.
• Prepare outgoing mail and correspondence, including email, faxes and packages (Fed-Ex).
• All other duties as assigned.

Education & Experience Requirements:

• High school diploma or general education degree (GED); or one (1) to three (3) years of related experience and/or training; or equivalent combination of education and experience.
• Strong interpersonal and communication skills.
• Knowledge of Microsoft Office software including Word, Excel, and Outlook.