Administrative Assistant | Facilities Operations | Day | Full-Time

UF Health Central Florida; Leesburg (FL); On-site; USD 38,000 - 50,000; Full time

Job summary

UF Health Central Florida is seeking an Administrative Assistant to support the UF Health The Villages Foundation's administrative needs. This role serves as the first point of contact for callers and visitors and provides essential support to the Executive Director and peers.

The position requires a high school diploma or GED, strong secretarial experience, and proficiency in Word, Excel, PowerPoint, HBOC, and Internet. Light lifting and excellent organizational skills are expected.

Qualifications

• High school diploma or GED required; associates degree preferred.
• Two to three years secretarial experience.
• Proficient in Word, Excel, PowerPoint, HBOC and Internet; 60 WPM keyboarding.
• Must read, write, speak and understand English.
• Able to lift light objects and maintain professionalism with board/medical staff/public.

Responsibilities

• Provide administrative support and serve as initial contact for phone calls and visitors.
• Assist the Executive Director with administrative duties and special projects.
• Coordinate flow of information to and from the office.
• Maintain general secretarial duties and handle multiple projects.

Skills

Customer focus

Multitasking

Organizational Skills

Verbal & Written Communication

Independent thinking

English proficiency

Education

High school diploma/GED

Associates degree preferred

Tools

Maestro

Raisers Edge

QTEGO

Job description

Overview

The Administrative Assistant supports the UF Health The Villages Foundation's administrative needs and is the initial contact for phone calls and visitors/team members entering the office. Supports the Executive Director with administrative duties to enhance efficiency and special projects. Assists the Foundation executive director and peers with any aspects that will enhance their efficiency. Responsible for general secretarial duties, as well as specialized projects. Coordinates the flow of information in and out of the office.

Qualifications

Education: High school diploma/GED required

Associates degree preferred

Licensure/Certification/Registration: Proficient in the following Software: Maestro, Raisers Edge and QTEGO

Experience Required: Two to three years secretarial experience in a secretarial position or business related formal training

Extensive computer skills including: Microsoft Word, Excel, PowerPoint, HBOC, Internet. Minimum 60 WPM keyboarding

Must be able to maintain a professional and pleasant attitude at all times when dealing with board members, medical staff, and the public.

Ability to prioritize, handle multiple projects, and be an independent thinker. Detailed oriented.

Excellent organizational skills, customer service skills, verbal and written skills

Must be able to do light lifting

Must be able to read, write, speak and understand English.