Receptionist

The Villages; Town of Middleton (WI); On-site; USD 28,000 - 38,000; Full time

Benefits offered by this job

Medical (HSA/FSA)

Dental & Vision

401K and/or ROTH

PTO & Paid Holidays

Life Insurance

Job summary

Peninsula Land & Title (PLT) seeks a friendly, professional receptionist to greet guests and answer phones, while supporting daily office tasks. You will help maintain a welcoming reception area and deliver excellent customer service to internal and external clients.

Responsibilities include calendar management, assisting the team with projects, handling mail and shipments, and processing invoices. On-site, full-time role with standard benefits and growth opportunities.

Qualifications

• Strong interpersonal and communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• High school diploma or GED with 1–3 years of related experience or training.

Responsibilities

• Answer phone calls, take messages, and direct inquiries.
• Greet visitors, guests, and vendors cheerfully and professionally.
• Maintain reception area cleanliness and first impression quality.
• Schedule and manage calendars and appointments.
• Assist the team with projects and daily office tasks.

Skills

Customer service

Interpersonal communication

Office administration

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Within the spirit of “Making People’s Dreams Come True”, this position is responsible for embodying our core value of Hospitality, positively meeting and greeting employees and guests of Peninsula Land & Title (PLT) while providing helpful assistance. While the focus of this role is answering phones and greeting guests, this position also participates in daily office functions by performing organizational and administrative tasks. These duties are accomplished while delivering Raving Fans customer service to both internal and external customers.

Full Time, On Site Position

Benefits for full time eligible positions:

Medical (HSA/FSA), Dental, and Vision | 401K and/or ROTH | PTO & Paid Holidays | Basic Life & AD&D | The Villages Charter School eligibility | and much more!

Responsibilities:

• Answer phone calls, warmly take messages and/or direct inquiries to proper entities or destinations as needed.
• Greet visitors, guests, and vendors in an enthusiastic, helpful, and friendly manner.
• Contribute to creating a great first impression, ensure the reception area is clean and well maintained.
• Maintain, manage, and schedule calendar(s) and appointments as requested.
• Assist the team to meet on-going responsibilities, provide helpful assistance with projects, duties, and tasks.
• Place and expedite orders for office supplies.
• Accept shipments and process invoices regularly.
• Process mail, ensure it gets to the proper destination in a timely fashion and open correspondence and determine proper action to be taken when necessary.
• Prepare outgoing mail and correspondence, including email, faxes and packages (Fed-Ex).
• All other duties as assigned.

Education & Experience Requirements:

• High school diploma or general education degree (GED); or one (1) to three (3) years of related experience and/or training; or equivalent combination of education and experience.
• Strong interpersonal and communication skills.
• Knowledge of Microsoft Office software including Word, Excel, and Outlook.