Executive Administrative Assistant

Mortenson; Minnesota; On-site; USD 59,000 - 80,000; Full time

Benefits offered by this job

Medical and prescription drug plans

Dental plan

401k retirement plan with company 401k

Paid time off and holidays

Life, AD&D and disability insurance

Tuition reimbursement

Adoption Assistance

Gym Membership Discount Program

Job summary

Mortenson is seeking an Administrative Assistant to support executives and staff across a dynamic organization. You will greet visitors, organize meetings, manage calendars and travel, and handle filing systems with accuracy.

You will prepare documents, invoices and coordinate with Safety, HR, IT and Legal while supporting Leadership with expenses and travel. A detail-oriented, flexible professional with strong communication skills will excel in this role.

Qualifications

• Associate or bachelor's degree preferred.
• Minimum three years administrative support experience.
• Detail orientation and ability to proofread effectively.
• Demonstrate flexibility and strong organization and multi-tasking abilities.
• Proficient in Word, Excel, Outlook and PowerPoint, with strong communication and customer service skills.

Responsibilities

• Handle a wide range of administrative and executive support tasks.
• Greet visitors, coordinate meetings and travel, manage calendars and filing systems.
• Prepare documents, proofs and invoices, and coordinate with internal groups for procurement.
• Assist leaders with expense reports and miscellaneous duties as needed.
• Perform other duties as assigned.

Skills

Customer service

Communication

Flexibility

Organization

Multi-tasking

Education

Associate or bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Mortenson is seeking an Administrative Assistant to support executives and staff across a dynamic organization. You will greet visitors, organize meetings, manage calendars and travel, and handle filing systems with accuracy.

You will prepare documents, invoices and coordinate with Safety, HR, IT and Legal while supporting Leadership with expenses and travel. A detail-oriented, flexible professional with strong communication skills will excel in this role.