Onsite Project Admin & Coordination Specialist

IEA Infrastructure and Energy Alternatives; Irving (TX); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

401(k) with company match

Employee Stock Purchase Plan (ESPP)

Medical, Dental, Vision insurance

Paid Time Off

Job summary

MasTec Renewables is seeking an on-site Administrative Assistant to provide support to the project management team and site-based staff. The role requires travel and working at project sites as assigned.

You will handle visitor reception, mail, and document scanning while coordinating between field offices and corporate teams. Strong organizational skills and MS Office proficiency are essential.

Qualifications

• Proficient with Microsoft Word, Excel, Teams, and Outlook.
• Strong verbal and written communication skills.
• Ability to multi-task and maintain attention to detail.
• 1–3 years experience in administrative support.

Responsibilities

• Greet visitors, manage mail, copy and scan as needed.
• Act as liaison between field site and corporate offices.
• Maintain project tracking and reporting spreadsheets.
• Assist with project setup activities and site contacts.
• Maintain office supplies and clean, organized work areas.
• Assist with benefits, payroll, timesheets, and employee records.

Skills

Microsoft Word

Microsoft Excel

Microsoft Teams

Microsoft Outlook

Internet

Job description

MasTec Renewables is seeking an on-site Administrative Assistant to provide support to the project management team and site-based staff. The role requires travel and working at project sites as assigned.

You will handle visitor reception, mail, and document scanning while coordinating between field offices and corporate teams. Strong organizational skills and MS Office proficiency are essential.