Site Operations Administrative Specialist

SEFNCO Communications Inc; Manassas Park (VA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401k plan

Employee Stock Purchase plan

Job summary

MasTec Utility Services seeks an Administrative Assistant to provide essential office support at the site and regional level. You will be the primary contact for site personnel, Operations Managers, and Regional Support Managers, ensuring efficient documentation, billing, and coordination of tasks.

The role emphasizes strong organizational skills, Excel proficiency, and excellent communication to maintain smooth operations and timely responses to inquiries and requests.

Qualifications

• High School Diploma or equivalent required.
• Miss Utility knowledge required.
• 1 year of clerical or administrative experience handling work orders/invoices.
• Strong organizational skills with attention to detail and quality of work.
• Ability to work under pressure to meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficient in Excel and Microsoft Office.
• Ability to establish relationships and deliver strong customer service.

Responsibilities

• Establish and maintain filing system for documentation and retrieval.
• Assist with vendor relations, invoices, and new vendor setup.
• Handle calls, emails, and correspondence; route inquiries to appropriate departments.
• Assist customers and staff with requests and provide coordination for timely responses.
• Track paperwork, create invoices, and log project start/end dates.
• Coordinate meetings and prepare materials; follow up on action items.
• Process payroll timesheets and assist with expense reports.
• Support field management on projects and daily needs.

Skills

Miss Utility knowledge

Office coordination

Customer service

Time management

Communication

Excel proficiency

Attention to detail

Education

High School Diploma or equivalent

Associate Degree in Business Management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

MasTec Utility Services seeks an Administrative Assistant to provide essential office support at the site and regional level. You will be the primary contact for site personnel, Operations Managers, and Regional Support Managers, ensuring efficient documentation, billing, and coordination of tasks.

The role emphasizes strong organizational skills, Excel proficiency, and excellent communication to maintain smooth operations and timely responses to inquiries and requests.