Executive Operations & Admin Coordinator

Ultimate Staffing; Lutherville (MD); On-site; USD 60,000 - 65,000; Full time

Job summary

A reputable staffing agency is seeking a detail-oriented office operations coordinator to manage communications, coordinate meetings, and support senior leaders in an investment management environment. Ideal candidates will have strong organizational skills and proficiency in Microsoft Office. This full-time role is based in Lutherville, Maryland with a competitive salary range of $60,000 - $65,000 annually. Candidates must thrive in a fast-paced and client-focused setting.

Qualifications

• Experience in a fast‑paced, client‑focused environment.
• Discretion and professionalism in handling sensitive information.

Responsibilities

• Welcome guests, manage communications, and keep schedules organized.
• Coordinate meetings, travel, and events to ensure seamless execution.
• Support expense reporting and data entry with accuracy.
• Oversee office supplies and vendor relationships.
• Provide executive-level support to senior leaders.
• Contribute to company culture by planning team events.

Skills

Organizational skills

Excellent communication skills

Proactive team player

Tech-savvy

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

A reputable staffing agency is seeking a detail-oriented office operations coordinator to manage communications, coordinate meetings, and support senior leaders in an investment management environment. Ideal candidates will have strong organizational skills and proficiency in Microsoft Office. This full-time role is based in Lutherville, Maryland with a competitive salary range of $60,000 - $65,000 annually. Candidates must thrive in a fast-paced and client-focused setting.