Office Coordinator

LHH Recruitment Solutions; Frederick (MD); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off and company holidays

Retirement savings plan

Job summary

LHH Recruitment Solutions is seeking an organized Office Coordinator for our Frederick, MD office to manage daily operations, support leadership, and ensure a professional workplace experience.

You will handle calendar management, vendor relations, onboarding support, and invoicing while maintaining accurate records. The role requires strong communication, multitasking, and customer-service focus in a fast-paced environment.

Qualifications

• Bachelor's degree preferred; equivalent professional experience will be considered.
• 3+ years of office coordination, office management, administrative support, or related experience.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities while maintaining attention to detail.
• Strong verbal and written communication skills; professional demeanor with discretion.
• Self-motivated, dependable, and proactive problem solver.

Responsibilities

• Manage daily office operations to ensure an organized, efficient, and professional work environment.
• Serve as the primary point of contact for visitors, clients, and vendors.
• Answer and direct incoming calls, emails, and correspondence.
• Coordinate meetings, conference room schedules, and office events.
• Maintain office supplies, inventory, and equipment; place orders as needed.
• Partner with vendors and service providers to address facility and maintenance needs.
• Support onboarding activities for new employees, including workspace preparation and office orientation.
• Assist leadership with calendar management, expense reports, travel arrangements, and special projects.
• Process invoices, maintain records, and support basic budget tracking.
• Coordinate mail distribution, shipping, and receiving activities.
• Maintain filing systems, office documentation, and company records.
• Assist with internal communications and employee engagement initiatives.
• Ensure office policies, procedures, and safety standards are followed.
• Provide general administrative support across multiple departments as needed.

Skills

Office coordination

Microsoft Office

Calendar management

Vendor management

Customer service

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Schedule: Full-Time | Monday-Friday | Fully Onsite (5 Days/Week)

Salary: $65,000-$75,000 annually

About the Role

We are seeking a highly organized and professional Office Coordinator to oversee the day-to-day operations of our Frederick, MD office. This position plays a key role in ensuring the office runs efficiently by managing administrative functions, coordinating facilities and vendors, supporting leadership and staff, and creating a positive workplace experience for employees and visitors.

The ideal candidate is proactive, detail-oriented, customer-service focused, and thrives in a fast-paced environment where priorities may shift throughout the day.

Key Responsibilities

• Manage daily office operations to ensure an organized, efficient, and professional work environment.
• Serve as the primary point of contact for visitors, clients, and vendors.
• Answer and direct incoming calls, emails, and correspondence.
• Coordinate meetings, conference room schedules, and office events.
• Maintain office supplies, inventory, and equipment; place orders as needed.
• Partner with vendors and service providers to address facility and maintenance needs.
• Support onboarding activities for new employees, including workspace preparation and office orientation.
• Assist leadership with calendar management, expense reports, travel arrangements, and special projects.
• Process invoices, maintain records, and support basic budget tracking.
• Coordinate mail distribution, shipping, and receiving activities.
• Maintain filing systems, office documentation, and company records.
• Assist with internal communications and employee engagement initiatives.
• Ensure office policies, procedures, and safety standards are followed.
• Provide general administrative support across multiple departments as needed.

Qualifications

• Bachelor's degree preferred; equivalent professional experience will be considered.
• 3+ years of office coordination, office management, administrative support, or related experience.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities while maintaining attention to detail.
• Strong verbal and written communication skills.
• Professional demeanor with exceptional customer service and interpersonal skills.
• Ability to handle confidential information with discretion.
• Self-motivated, dependable, and proactive problem solver.

Preferred Qualifications

• Experience supporting multiple departments or executives.
• Familiarity with invoice processing, vendor management, and office budgeting.
• Experience coordinating meetings, events, or employee engagement activities.
• Competitive salary of $65,000-$75,000 annually
• Health, dental, and vision insurance
• Paid time off and company holidays
• Retirement savings plan
• Stable, collaborative, and team-oriented work environment

Why Join Us?

This is an excellent opportunity for an organized professional who enjoys keeping operations running smoothly and serving as the go-to person within an office. You'll play a visible role in supporting employees, leadership, and visitors while helping create a productive and welcoming workplace culture.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers