Office Coordinator

Giraffe Media Group, LLC; West Palm Beach (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Collaborative office environment

Opportunity for growth

Job summary

A dynamic media company in West Palm Beach is seeking an organized Office Coordinator to support daily operations and assist leadership with scheduling, travel coordination, and administrative tasks. The ideal candidate has over 2 years of experience in a similar role, possesses strong organizational skills, and can manage multiple priorities in a fast-paced environment. This opportunity provides exposure to executive-level operations and a collaborative workplace culture.

Qualifications

• 2+ years of experience in an administrative or office coordination role.
• Strong organizational and time-management skills with attention to detail.
• Professional communication skills and phone etiquette.

Responsibilities

• Manage leadership calendars, schedule meetings, and confirm appointments.
• Coordinate travel arrangements including flights and accommodations.
• Maintain a professional office environment for guests and employees.

Skills

Organizational skills

Communication skills

Time-management skills

Proficiency with Microsoft Office

Proactive approach

Tools

Microsoft Office

Google Workspace

Job description

Office Coordinator

We are seeking a highly organized and proactive Office Coordinator to support daily office operations and assist the leadership team with scheduling, travel coordination, and administrative support.

This role is ideal for someone who enjoys working in a fast-moving professional office and helping leadership stay organized while ensuring operations run smoothly.

The right candidate is resourceful, detail-oriented, and comfortable managing multiple priorities while maintaining professionalism and discretion.

The Office Coordinator plays an important role in maintaining an efficient office environment while supporting leadership with scheduling, logistics, and operational coordination.

Key Responsibilities

Leadership Team Support

• Manage and maintain leadership calendars, including scheduling meetings and confirming appointments
• Coordinate travel arrangements including flights, hotels, transportation, and itineraries
• Work with concierge services and vendors to support business meetings and travel logistics
• Track travel documentation and assist with expense reporting and reconciliation for the Finance team

Office Coordination

• Serve as a primary point of contact for incoming calls and office visitors
• Maintain a welcoming and professional office environment for guests, employees, and partners
• Assist with coordinating leadership meetings, internal events, and team gatherings
• Support HR with planning office activities, team meetings, and company events

Operational Support

• Assist with administrative projects and operational tasks that support leadership and office workflow
• Help ensure schedules, meetings, and office operations run efficiently and on time
• Provide general administrative assistance where needed to support the broader team

Qualifications

• 2+ years of experience in an administrative, office coordination, or executive support role
• Strong organizational and time-management skills with attention to detail
• Professional communication skills with strong phone and interpersonal etiquette
• Ability to manage multiple priorities and respond to time-sensitive requests
• Comfortable working in a fast-paced, team-oriented office environment
• Proficiency with Microsoft Office, Outlook, Google Workspace, or similar tools
• Positive attitude and willingness to contribute where needed

What Makes Someone Successful in This Role

• Highly dependable and detail-oriented
• Able to anticipate needs and stay one step aheadTakes ownership of responsibilities and follows through reliably
• Maintains professionalism and discretion when supporting leadership
• Comfortable interacting with executives, clients, and external partners

Additional Expectations

• Ability to manage multiple priorities and adapt to changing schedules
• Strong attention to detail in a fast-paced environment
• Professional communication and discretion when interacting with leadership and external partners
• Proactive approach to helping leadership stay organized and operations run smoothly

Why This Role Is a Great Opportunity

• Exposure to leadership and executive-level operations
• Opportunity to grow into broader operational or executive support responsibilities
• Collaborative and professional office environment