Office Administrator

Insight Global; Baltimore (MD); On-site; USD 60,000 - 65,000; Full time

Job summary

Insight Global is seeking an Office Administrator to support a large corporate office in Baltimore, MD (21202). The role involves ensuring smooth operations, coordinating facilities, onboarding new hires, and providing comprehensive administrative support for a 20-30+ employee environment in a long-term contract‑to‑hire position.

The candidate should have 3+ years in corporate office administration, strong time management, and a polished, welcoming presence.

Qualifications

• 3+ years of experience in Office Administrator or similar corporate office role.
• Experience supporting an office of 20-30+ employees (not just an individual)
• Invoicing experience – tracking POs, submitting invoices for project vendors (not processing)

Responsibilities

• Manage office supplies, inventory, and snacks.
• Coordinate office upkeep and liaise with facilities/vendors
• Support IT, shipping, mail, and deliveries; assist with safety/compliance programs
• Prepare conference rooms and catering for executive visits; coordinate events
• Assist with onboarding, I-9s, equipment setup, and offboarding; document control and reporting

Skills

Office administration

Facilities coordination

Vendor management

Time management

Event planning

Onboarding

Job description

Office Administrator | Long-Term Opportunity | Onsite, M-F, 8am-5pm

We're seeking an experienced Office Administrator to support a large corporate office in Baltimore (21202) as the primary administrative point of contact. This person should have experience supporting a similarly large, corporate environment and should intend on administration being their career, as this is a long-term opportunity within a line of business that offers room for growth.

As a Workplace Office Administrator, you hold a central position in guaranteeing the smooth operation of our offices, encompassing both on-site and remote support. This versatile role entails delivering extensive administrative support to personnel at every level, thereby enhancing the overall efficiency and professionalism of our work environment.

Essential Functions include but not limited to:

Office & Facilities Support

• Manage office supplies, snacks, and inventory
• Maintain common areas and coordinate office upkeep
• Partner with building management and vendors for facility needs
• Support office equipment, IT, shipping, mail, and deliveries
• Assist with workplace safety and compliance programs
• Track invoices, purchase orders, and vendor expenses
• Support procurement activities and expense reporting
• Assist leaders with spreadsheets, reports, and utilization tracking
• May serve as timecard administrator

Meetings, Events & Visitors

• Prepare conference rooms, catering, and office setup for executive visits
• Coordinate office events, holidays, and meetings

People & Project Support

• Assist with new hire onboarding, I‑9s, equipment setup, and offboarding
• Support project teams with document control, records management, and reporting
• Assist with project coordination, contracts, workflows, QA reviews, and task tracking
• Provide occasional support for remote offices

Required Experience:

• 3+ years of experience as an Office Administrator, Office Manager, or similar corporate office role
• Experience supporting an office of at least 20-30+ employees (not just an individual)
• Invoicing experience – tracking PO’s, submitting invoices for project vendors, etc. - not processing them, this function is handled by accounting
• Experience with facilities coordination and office event planning
• Strong time management, prioritization, and follow‑through
• Polished, professional, warm, and welcoming presence
• Tech‑savvy and comfortable juggling multiple priorities

This is a contract‑to‑hire position, and only candidates able to commit to long‑term employment will be considered. Annual compensation ranges from $60,000 - $65,000 and will vary based upon individuals’ relevant experience.