Onsite Office Assistant — QuickBooks & Exec Support

Aston Carter; Washington; On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

PTO

Job summary

Aston Carter is seeking an Office Assistant for our Camas, WA office. This contract-to-hire role focuses on front desk duties, basic accounting tasks, and providing administrative support to the corporate office.

You will greet visitors, answer calls, process invoices in QuickBooks, manage mail and office supplies, and support executives including the CEO and CFO. Proficiency in QuickBooks and MS Office is required; a Bachelor's in Business is preferred.

Qualifications

• Minimum 3 years of experience in a professional office environment.
• Proficiency in Quickbooks.
• Experience in front desk/receptionist roles.
• Invoicing and accounts payable/receivable experience.
• Strong administrative support skills.
• Proficiency in data entry and Microsoft Office applications.

Responsibilities

• Greet and screen visitors to the office.
• Answer and route all incoming phone calls.
• Receive parcel deliveries from FedEx, UPS, etc.
• Process incoming and outgoing mail.
• Manage office supplies and breakroom supplies.
• Process daily invoices for shipped orders.
• Enter all vendor invoices into Quickbooks.
• Process bank deposits.
• Enter cash receipts into Quickbooks.
• Process and track all customer credit applications.
• Provide executive administrative support to the CEO and CFO.
• Prepare product samples for mailing.
• Provide backup support to Sales and Operations.
• Perform other related work as required.

Skills

QuickBooks

Front desk

Invoicing

Microsoft Office

Data entry

Education

Bachelor’s degree in Business

Tools

Excel

Word

Outlook

Access

Job description

Aston Carter is seeking an Office Assistant for our Camas, WA office. This contract-to-hire role focuses on front desk duties, basic accounting tasks, and providing administrative support to the corporate office.

You will greet visitors, answer calls, process invoices in QuickBooks, manage mail and office supplies, and support executives including the CEO and CFO. Proficiency in QuickBooks and MS Office is required; a Bachelor's in Business is preferred.