Office Assistant

Aston Carter; Washington; On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

PTO

Job summary

Aston Carter is seeking an Office Assistant for our Camas, WA office. This contract-to-hire role focuses on front desk duties, basic accounting tasks, and providing administrative support to the corporate office.

You will greet visitors, answer calls, process invoices in QuickBooks, manage mail and office supplies, and support executives including the CEO and CFO. Proficiency in QuickBooks and MS Office is required; a Bachelor's in Business is preferred.

Qualifications

• Minimum 3 years of experience in a professional office environment.
• Proficiency in Quickbooks.
• Experience in front desk/receptionist roles.
• Invoicing and accounts payable/receivable experience.
• Strong administrative support skills.
• Proficiency in data entry and Microsoft Office applications.

Responsibilities

• Greet and screen visitors to the office.
• Answer and route all incoming phone calls.
• Receive parcel deliveries from FedEx, UPS, etc.
• Process incoming and outgoing mail.
• Manage office supplies and breakroom supplies.
• Process daily invoices for shipped orders.
• Enter all vendor invoices into Quickbooks.
• Process bank deposits.
• Enter cash receipts into Quickbooks.
• Process and track all customer credit applications.
• Provide executive administrative support to the CEO and CFO.
• Prepare product samples for mailing.
• Provide backup support to Sales and Operations.
• Perform other related work as required.

Skills

QuickBooks

Front desk

Invoicing

Microsoft Office

Data entry

Education

Bachelor’s degree in Business

Tools

Excel

Word

Outlook

Access

Job description

Job Description

Job Description

Hiring! Job Title: Office Assistant

Job Description

This position is responsible for managing front office duties, performing basic accounting clerical tasks, and providing general administrative support to the Corporate office.

Responsibilities

• Greet and screen visitors to the office.
• Answer and route all incoming phone calls.
• Receive parcel deliveries from FedEx, UPS, etc.
• Process incoming and outgoing mail.
• Manage office supplies and breakroom supplies.
• Process daily invoices for shipped orders.
• Enter all vendor invoices into Quickbooks.
• Process bank deposits.
• Enter cash receipts into Quickbooks.
• Process and track all customer credit applications.
• Provide executive administrative support to the CEO and CFO.
• Prepare product samples for mailing.
• Provide backup support to Sales and Operations.
• Perform other related work as required.

Essential Skills

• Minimum 3 years of experience in a professional office environment
• Proficiency in Quickbooks
• Experience in front desk/receptionist roles
• Invoicing and accounts payable/receivable experience
• Strong administrative support skills
• Proficiency in data entry and Microsoft Office applications

Additional Skills & Qualifications

• Bachelor’s degree in Business (preferred)
• Proficiency in Excel, Word, Outlook, Access
• Detail-oriented and highly organized
• Ability to produce accurate and timely work products

Work Environment

The position is based in a small office team at the Corporate office, which also supports a manufacturing site located in Vancouver. The office is located on the 2nd floor of an office building and is accessible via stairs. This role offers a stable industry, consistent work, and the opportunity to work with multiple executives and support various teams.

Job Type & Location

This is a Contract to Hire position based out of Camas, WA.

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Camas,WA.

Application Deadline

This position is anticipated to close on Aug 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An e