Onsite Legal Services & Conference Coordinator

Ricoh Americas Holdings; Los Angeles (CA); On-site; USD 26,000 - 34,000; Full time

Job summary

Ricoh Americas Holdings is seeking a Legal On-Site Services Specialist to provide hands-on support in a legal office environment in Los Angeles. Responsibilities include conference room setup, hospitality services, mail/shipping support, and document handling.

The role requires strong customer service, ability to manage multiple tasks, and proficiency in MS Office and data entry; legal industry experience is preferred. Position reports to Site Manager or Assistant Site Manager.

Qualifications

• High School Diploma or GED required.
• 1-2 years related office services, hospitality, administrative support, or legal support experience required.
• Minimum of 2 years of legal industry experience preferred.
• Excellent customer service, interpersonal, and communication skills.
• Ability to work independently and prioritize multiple assignments.
• Strong attention to detail and commitment to quality service.

Responsibilities

• Set up and maintain conference rooms and meeting spaces.
• Coordinate food and beverage service for meetings and events.
• Prepare and display catered meals and refreshments.
• Restock snacks, beverages, and coffee stations.
• Maintain hospitality inventories and order supplies as needed.
• Ensure conference rooms and common areas are organized and presentation-ready.
• Perform document production, scanning, copying, finishing, and distribution.
• Handle confidential legal documents and records.
• Process incoming and outgoing mail and packages.
• Coordinate shipping and receiving activities.
• Maintain departmental logs, records, tracking reports, and supply inventory.
• Provide direct floor support to attorneys, paralegals, legal assistants, and administrative staff.

Skills

Customer service

Hospitality

Conference room setup

Multitasking

MS Office

Data entry

Physical stamina

Education

High School Diploma or GED

Tools

Copitrak

Equitrac

Job description

Ricoh Americas Holdings is seeking a Legal On-Site Services Specialist to provide hands-on support in a legal office environment in Los Angeles. Responsibilities include conference room setup, hospitality services, mail/shipping support, and document handling.

The role requires strong customer service, ability to manage multiple tasks, and proficiency in MS Office and data entry; legal industry experience is preferred. Position reports to Site Manager or Assistant Site Manager.