Legal Office Concierge & Onsite Support

Ricoh USA, Inc.; New York (NY); On-site; USD 43,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Life Insurance

Disability Insurance

401K

HSA

FSA

Tuition Assistance

Paid Vacation

Paid Holidays

Job summary

Ricoh USA, Inc. in New York is seeking a Legal On-Site Services Specialist to provide hands-on support in a dynamic legal office environment.

You will perform document production, scanning, mail handling, and conference room setup while upholding high professionalism and strong customer service. The role reports to the Site Manager or Assistant Site Manager and requires 1–2 years in office services or legal support, with the ability to manage multiple tasks in a fast-paced setting.

Qualifications

• High School Diploma or GED required.
• 1-2 years of related office services, hospitality, administrative support, or legal support experience required.
• Minimum of 2 years of legal industry experience preferred.
• Excellent customer service, interpersonal, and communication skills.
• Ability to work independently and prioritize multiple assignments.
• Strong attention to detail and commitment to quality service.

Responsibilities

• Perform document production, scanning, copying, finishing, and distribution.
• Handle confidential legal documents and records.
• Support legal records management and document workflows.
• Complete file conversions, OCR processing, FTP transfers, and document formatting using Microsoft Office and Adobe Acrobat.
• Assist with offsite trial preparation and project coordination.
• Process incoming and outgoing mail and packages.
• Coordinate shipping and receiving activities.
• Maintain departmental logs, records, tracking reports, and supply inventory.
• Provide direct floor support to attorneys, paralegals, legal assistants, and administrative staff.

Skills

Customer service

Hospitality

Multitasking

Microsoft Office

Data entry

Communication

Physical fitness

Education

High School Diploma or GED

Tools

Copitrak

Equitrac

Job description

Ricoh USA, Inc. in New York is seeking a Legal On-Site Services Specialist to provide hands-on support in a dynamic legal office environment.

You will perform document production, scanning, mail handling, and conference room setup while upholding high professionalism and strong customer service. The role reports to the Site Manager or Assistant Site Manager and requires 1–2 years in office services or legal support, with the ability to manage multiple tasks in a fast-paced setting.