Onsite Healthcare Administrative Coordinator II

Tufts Medical Center, Inc.; United States; On-site; USD 51,000 - 64,000; Full time

Job summary

Tufts Medicine is seeking an administrative specialist to provide organizational support, reporting, day-to-day coordination, and cross-functional collaboration to advance health services strategy. The role focuses on coordinating budgets, staffing, front desk operations, and revenue processes to ensure efficient care delivery within onsite facilities.

The position emphasizes data-driven decision making, regulatory compliance, and effective communication across departments to support program

Qualifications

• Two (2) years’ administrative experience.
• High school diploma or equivalent.
• Five (5) years’ administrative experience in healthcare setting.

Responsibilities

• Collaborates with leadership to improve service outcomes.
• Oversees day-to-day functions including budgeting, payroll, staffing, and front desk operations.
• Acts as first-level contact for clerical needs of the program (timesheets, supplies, billing).
• Develops and optimizes workflow processes within the program.
• Coordinates staffing patterns and coverage to ensure uninterrupted patient care.
• Collects and analyzes data to inform decisions.
• Facilitates internal and external communications and disseminates updates.
• Leads meetings to discuss policies, procedures, and care delivery improvements.

Skills

Administrative experience

Budget/Payroll familiarity

Data collection & analysis

Communication skills

Organizational skills

Customer service

Team coordination

Education

High school diploma or equivalent

Tools

MS Word

MS Excel

Job description

Tufts Medicine is seeking an administrative specialist to provide organizational support, reporting, day-to-day coordination, and cross-functional collaboration to advance health services strategy. The role focuses on coordinating budgets, staffing, front desk operations, and revenue processes to ensure efficient care delivery within onsite facilities.

The position emphasizes data-driven decision making, regulatory compliance, and effective communication across departments to support program