Onsite Front Desk & Admin Concierge

Focus Financial Partners; Santa Monica (CA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Provident Financial Management in Santa Monica, CA, seeks an organized Front Desk Receptionist to support daily operations. You will greet visitors, answer calls, manage mail, and assist with invoices using Agillink, while maintaining confidentiality and professional communication with staff and clients.

Proficiency in Word, Excel, Outlook, and Teams is required, with 2+ years of front desk experience. The role is on-site, Monday to Friday, 8:00 a.m.–5:00 p.m., with some flexibility.

Qualifications

• 2+ years of administrative/front desk experience in a professional services environment preferred
• Intermediate to advanced proficiency in Microsoft Outlook, Word, Excel, and Teams
• Excellent organizational and time management skills with the ability to prioritize competing responsibilities
• Strong verbal and written communication skills
• High attention to detail and accuracy
• Ability to exercise sound judgment and maintain strict confidentiality
• Comfortable working in a fast-paced environment with changing priorities
• Professional demeanor with strong interpersonal skills and the ability to work effectively across all levels

Responsibilities

• Answering the telephone in an appropriate fashion, refer calls to the proper staff and take messages when necessary
• Assist with the sorting and opening of daily mail
• Assist with the scanning and payment of invoices in Agillink
• Assist supervisor in resolving equipment and building problems, using the building on-line ticketing system
• Maintain the company phone lists and client lists in excel
• Maintain the reception, conference rooms and lunchroom in an orderly manner and keep supplies stocked as needed
• Open the front desk in the morning and closing the office in the evening
• Process invoices
• Maintain the scheduling for all conference room and post meetings in outlook
• Receive deliveries and notify staff of deliveries received
• Screen visitors, telephone calls and incoming mail
• Manage parking passes for visitors

Skills

Outlook

Word

Excel

Teams

Phone etiquette

Communication

Tools

Agillink

Job description

Provident Financial Management in Santa Monica, CA, seeks an organized Front Desk Receptionist to support daily operations. You will greet visitors, answer calls, manage mail, and assist with invoices using Agillink, while maintaining confidentiality and professional communication with staff and clients.

Proficiency in Word, Excel, Outlook, and Teams is required, with 2+ years of front desk experience. The role is on-site, Monday to Friday, 8:00 a.m.–5:00 p.m., with some flexibility.