Receptionist & Admin Assistant: Organized Front Desk Pro

Financial Services of America Inc; Virginia (MN); On-site; USD 35,000 - 42,000; Full time

Benefits offered by this job

Health Benefits

401k

Paid Time Off

Paid Holidays

Job summary

Financial Services of America Inc. seeks a Receptionist/Administrative Assistant to provide front desk support and essential office administration. The role requires strong communication, organization, and multitasking in a fast-paced environment.

On-site position offering health benefits, 401k, PTO, and paid holidays. Bilingual abilities are a plus, enabling better service to diverse clients and collaboration with the team.

Qualifications

• Previous experience as a receptionist or administrative assistant is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent time management skills to meet deadlines in a busy environment.
• Bilingual abilities are a plus, enhancing communication with diverse clients.
• Familiarity with office management procedures and basic computer software (e.g., Microsoft Office Suite).
• Experience in medical or dental reception is advantageous but not required.
• Strong interpersonal skills with a customer-focused attitude.
• Ability to work independently as well as part of a team.

Responsibilities

• Greet and assist visitors and clients in a friendly and professional manner.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Maintain an organized front desk area and ensure all office supplies are stocked.
• Schedule appointments and manage calendars for staff members.
• Perform data entry tasks and maintain accurate records.
• Assist with customer support inquiries, providing information as needed.
• Support office management tasks including filing, copying, and document preparation.
• Collaborate with team members to ensure efficient office operations.
• Handle confidential information with discretion.

Skills

Reception experience

Organizational skills

Time management

Bilingual (plus)

MS Office proficiency

Medical/dental reception

Interpersonal skills

Team player

Tools

Microsoft Office Suite

Job description

Financial Services of America Inc. seeks a Receptionist/Administrative Assistant to provide front desk support and essential office administration. The role requires strong communication, organization, and multitasking in a fast-paced environment.

On-site position offering health benefits, 401k, PTO, and paid holidays. Bilingual abilities are a plus, enabling better service to diverse clients and collaboration with the team.