Onsite Flight Operations Assistant: Scheduling & Travel

handwerker; Bedford, Northern (MA, KY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Disability insurance

Paid time off

401(k)

Job summary

Jet Aviation Staffing seeks a Flight Operations Assistant to join a busy Part 91 flight department based in Bedford, MA. You will report to the Manager of Flight Operations and collaborate with the Flight Operations Coordinator and executives to support daily operations.

Key traits include excellent organization, attention to detail, discretion, and strong communication. The role requires coordinating aircraft scheduling, passenger itineraries, ground transportation, and contingency planning in

Qualifications

• Detail-oriented with the ability to function well under pressure.
• Fast response times to last-minute jet requests and trip changes are required.
• Strong ability to multitask and adapt to changing priorities.
• Excellent communication skills are essential for coordinating with executives and assistants.
• Experience with aircraft scheduling/dispatch/charter operations is preferred.

Responsibilities

• Schedule Company aircraft to support travel for executives.
• Coordinate changes in itinerary or passenger manifest.
• Confirm ground transportation for each flight.
• Ensure passengers have passports and visas for international travel where required.
• Provide liaison with executive assistants regarding jet availability and flight activity.
• Flight-follow aircraft during normal business hours.
• Formulate contingency plans for mechanical and weather delays.
• Participate in flight scheduling meetings.
• Report on potential scheduling conflicts to the Manager of Flight Operations.
• Provide on-call scheduling support during non-business hours, weekends, and holidays.
• Manage charter trips when booked.
• Generate flight reports.
• Assist in reviewing monthly billing for trips and aircraft expenses.

Skills

Detail-oriented

Multitasking

Communication skills

Ability to work under pressure

Microsoft Office proficiency

Aircraft scheduling experience

Tools

Microsoft Office Suite

Job description

Jet Aviation Staffing seeks a Flight Operations Assistant to join a busy Part 91 flight department based in Bedford, MA. You will report to the Manager of Flight Operations and collaborate with the Flight Operations Coordinator and executives to support daily operations.

Key traits include excellent organization, attention to detail, discretion, and strong communication. The role requires coordinating aircraft scheduling, passenger itineraries, ground transportation, and contingency planning in