Jet Aviation Staffing-Flight Operations Assistant-(KBED)

handwerker; Bedford, Northern (MA, KY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Disability insurance

Paid time off

401(k)

Job summary

Jet Aviation Staffing seeks a Flight Operations Assistant to join a busy Part 91 flight department based in Bedford, MA. You will report to the Manager of Flight Operations and collaborate with the Flight Operations Coordinator and executives to support daily operations.

Key traits include excellent organization, attention to detail, discretion, and strong communication. The role requires coordinating aircraft scheduling, passenger itineraries, ground transportation, and contingency planning in

Qualifications

• Detail-oriented with the ability to function well under pressure.
• Fast response times to last-minute jet requests and trip changes are required.
• Strong ability to multitask and adapt to changing priorities.
• Excellent communication skills are essential for coordinating with executives and assistants.
• Experience with aircraft scheduling/dispatch/charter operations is preferred.

Responsibilities

• Schedule Company aircraft to support travel for executives.
• Coordinate changes in itinerary or passenger manifest.
• Confirm ground transportation for each flight.
• Ensure passengers have passports and visas for international travel where required.
• Provide liaison with executive assistants regarding jet availability and flight activity.
• Flight-follow aircraft during normal business hours.
• Formulate contingency plans for mechanical and weather delays.
• Participate in flight scheduling meetings.
• Report on potential scheduling conflicts to the Manager of Flight Operations.
• Provide on-call scheduling support during non-business hours, weekends, and holidays.
• Manage charter trips when booked.
• Generate flight reports.
• Assist in reviewing monthly billing for trips and aircraft expenses.

Skills

Detail-oriented

Multitasking

Communication skills

Ability to work under pressure

Microsoft Office proficiency

Aircraft scheduling experience

Tools

Microsoft Office Suite

Job description

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Jet Aviation Staffing-Flight Operations Assistant-(KBED)

Location:

Bedford, MA, US

Flexible Work Arrangement: Onsite

Job Category: Flight Services

Career Level: Graduate / Entry Level

Requisition Id: 6448

Behind every seamless journey, is the perfect team. Since 1983, Jet Aviation Staffing has been supporting the industry’s most prominent aviation companies by attracting and placing top talent. With thousands of direct hire placements of crew members, maintenance professionals, support staff, management and executive positions, and many more disciplines, we continue to perfect the art of staffing. When you want to find the very best career opportunity, you can rely on a team of dedicated professionals. On behalf of our external customers, Jet Aviation Staffing upholds in-depth and extensive standards to ensure we are recommending the best talent. Dedicated to the details, our expertise ensures a perfect career opportunity match for each of our candidates and a seamless experience for our customer.

Flight Operations Assistant

Bedford, MA

On behalf of our external client, we are seeking aFlight Operations Assistantto join their busy Part 91 flight department based in Bedford, MA. Reporting directly to the Manager of Flight Operations, the Flight Operations Assistant will work closely with the Flight Operations Coordinator and Company executives to support the department’s day-to-day operations.

The position requires excellent organization, attention to detail, discretion, communications skills, and the ability to manage multiple priorities in a fast-paced environment where schedules can change with little notice.

Duties

• Schedule Company aircraft to support travel for executives
• Coordinate changes in the itinerary or passenger manifest
• Confirm ground transportation for each flight
• Ensure that passengers have current passports and visas required for international travel
• Provide ongoing liaison with executive assistants regarding jet availability and flight activity
• Flight-follow aircraft during normal business hours
• Formulate contingency plans for mechanical and weather delays
• Participate in all flight scheduling meetings
• Report on potential scheduling conflicts to the Manager of Flight Operations
• Provide on-call (remote) scheduling support when assigned during non-business hours, weekends, and holidays
• Request quotes for charter aircraft if Company aircraft are all in use
• Manage charter trips once booked
• Generate flight reports
• Assist in reviewing monthly billing for trip and aircraft expenses
• Assist in coding each flight to the correct billing entity
• Maintain and update the Aircraft Emergency Response Plan
• Perform administrative duties for other departments if needed

Qualifications/Requirements

• Detail-oriented, with the ability to function well under pressure
• Fast response times to last-minute jet requests and trip changes are required
• Strong ability to multitask
• Capacity to adapt to a challenging, fast-moving environment with changing priorities
• Ability to communicate effectively
• Experience with aircraft scheduling/dispatch/charter operations preferred
• Proficiency in Microsoft Office Suite required

The Company offers a comprehensive benefits package, including health, life, and disability insurance, paid time off, a 401(k)-retirement plan, and additional employee benefits

Compensation Data

The likely salary range for this position is $60,000 - $80,000. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly other requirements.

Jet Aviation provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.