Jet Aviation Staffing-Flight Operations Assistant-(KBED)

Jet Aviation; Bedford (MA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Disability insurance

401(k)

Paid time off

Job summary

Jet Aviation Staffing is seeking a Flight Operations Assistant to join a busy Part 91 flight department in Bedford, MA. Reporting to the Manager of Flight Operations, you will support day-to-day operations with the Flight Operations Coordinator and executives.

The role requires excellent organization, discretion, attention to detail, and strong communication, with the ability to manage multiple priorities in a fast-moving environment where schedules can change with little notice.

Qualifications

• Detail-oriented and able to stay organized under pressure.
• Fast response to last-minute jet requests and trip changes.
• Strong multitasking and prioritization skills.
• Effective communication with executives and assistants.
• Experience with aircraft scheduling/dispatch/charter operations preferred.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Schedule Company aircraft to support travel for executives.
• Coordinate changes in the itinerary or passenger manifest.
• Confirm ground transportation for each flight.
• Ensure that passengers have current passports and visas required for international travel.
• Confirm crew availability.
• Provide ongoing liaison with executive assistants regarding jet availability and flight activity.
• Flight-follow aircraft during normal business hours.
• Formulate contingency plans for mechanical and weather delays.
• Participate in all flight scheduling meetings.
• Report on potential scheduling conflicts to the Manager of Flight Operations.
• Provide on-call (remote) scheduling support when assigned during non-business hours, weekends, and holidays.
• Request quotes for charter aircraft if Company aircraft are all in use.
• Manage charter trips once booked.
• Generate flight reports.
• Assist in reviewing monthly billing for trip and aircraft expenses.
• Assist in coding each flight to the correct billing entity.
• Maintain and update the Aircraft Emergency Response Plan.
• Perform administrative duties for other departments if needed

Skills

Detail-oriented

Multitasking

Communication skills

Ability to work under pressure

Fast response times

Aircraft scheduling

Tools

Microsoft Office Suite

Job description

Location: Bedford, MA, US
Flexible Work Arrangement: Onsite
Job Category: Flight Services
Career Level: Graduate / Entry Level
Requisition Id: 6448

Behind every seamless journey, is the perfect team. Since 1983, Jet Aviation Staffing has been supporting the industry’s most prominent aviation companies by attracting and placing top talent. With thousands of direct hire placements of crew members, maintenance professionals, support staff, management and executive positions, and many more disciplines, we continue to perfect the art of staffing. When you want to find the very best career opportunity, you can rely on a team of dedicated professionals. On behalf of our external customers, Jet Aviation Staffing upholds in-depth and extensive standards to ensure we are recommending the best talent. Dedicated to the details, our expertise ensures a perfect career opportunity match for each of our candidates and a seamless experience for our customer.

Flight Operations Assistant

Bedford, MA

On behalf of our external client, we are seeking a Flight Operations Assistant to join their busy Part 91 flight department based in Bedford, MA. Reporting directly to the Manager of Flight Operations, the Flight Operations Assistant will work closely with the Flight Operations Coordinator and Company executives to support the department’s day-to-day operations.

The position requires excellent organization, attention to detail, discretion, communications skills, and the ability to manage multiple priorities in a fast-paced environment where schedules can change with little notice.

Duties

• Schedule Company aircraft to support travel for executives
• Coordinate changes in the itinerary or passenger manifest
• Confirm ground transportation for each flight
• Ensure that passengers have current passports and visas required for international travel
• Confirm crew availability
• Provide ongoing liaison with executive assistants regarding jet availability and flight activity
• Flight-follow aircraft during normal business hours
• Formulate contingency plans for mechanical and weather delays
• Participate in all flight scheduling meetings
• Report on potential scheduling conflicts to the Manager of Flight Operations
• Provide on-call (remote) scheduling support when assigned during non-business hours, weekends, and holidays
• Request quotes for charter aircraft if Company aircraft are all in use
• Manage charter trips once booked
• Generate flight reports
• Assist in reviewing monthly billing for trip and aircraft expenses
• Assist in coding each flight to the correct billing entity
• Maintain and update the Aircraft Emergency Response Plan
• Perform administrative duties for other departments if needed

Qualifications/Requirements

• Detail-oriented, with the ability to function well under pressure
• Fast response times to last-minute jet requests and trip changes are required
• Strong ability to multitask
• Capacity to adapt to a challenging, fast-moving environment with changing priorities
• Ability to communicate effectively
• Experience with aircraft scheduling/dispatch/charter operations preferred
• Proficiency in Microsoft Office Suite required

Benefits

The Company offers a comprehensive benefits package, including health, life, and disability insurance, paid time off, a 401(k)-retirement plan, and additional employee benefits

Compensation Data

The likely salary range for this position is $60,000 - $80,000. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly other requirements.

Jet Aviation provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

Nearest Major Market: New Bedford