Flight Operations Assistant: Dynamic Scheduling & Dispatch

handwerker; Bedford (MA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Paid time off

Job summary

Jet Aviation Staffing is seeking a Flight Operations Assistant for a busy Part 91 flight department based in Bedford, MA. Reporting directly to the Manager of Flight Operations, you will work closely with the Flight Operations Coordinator and executives to support day-to-day operations.

The ideal candidate will be highly organized, detail-oriented, discreet, and able to manage multiple priorities in a fast-paced environment where schedules can change with little notice.

Qualifications

• Detail-oriented with ability to function under pressure.
• Fast response times to last-minute jet requests.
• Strong ability to multitask.
• Capacity to adapt to a fast-moving environment with changing priorities.
• Ability to communicate effectively.
• Experience with aircraft scheduling/dispatch/charter operations preferred.
• Proficiency in Microsoft Office Suite required.

Responsibilities

• Schedule Company aircraft to support travel for executives.
• Coordinate changes in the itinerary or passenger manifest.
• Confirm ground transportation for each flight.
• Ensure passengers have current passports and visas for international travel.
• Provide liaison with executive assistants regarding jet availability and flight activity.
• Flight-follow aircraft during normal business hours.
• Formulate contingency plans for mechanical and weather delays.
• Participate in flight scheduling meetings.
• Report potential scheduling conflicts to the Manager of Flight Operations.
• Provide on-call (remote) scheduling support during non-business hours, weekends, and holidays.
• Request quotes for charter aircraft if Company aircraft are all in use.
• Manage charter trips once booked.
• Generate flight reports.
• Assist in reviewing monthly billing for trips and aircraft expenses.
• Assist in coding each flight to the correct billing entity.
• Maintain and update the Aircraft Emergency Response Plan.
• Perform administrative duties for other departments if needed.

Skills

Multitasking

Communication

Office Suite

Aircraft scheduling

Attention to detail

Tools

Microsoft Office Suite

Job description

Jet Aviation Staffing is seeking a Flight Operations Assistant for a busy Part 91 flight department based in Bedford, MA. Reporting directly to the Manager of Flight Operations, you will work closely with the Flight Operations Coordinator and executives to support day-to-day operations.

The ideal candidate will be highly organized, detail-oriented, discreet, and able to manage multiple priorities in a fast-paced environment where schedules can change with little notice.