Aviation Operations Administrative Assistant

Primeflight-Aviation-5; Warwick (RI); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

401(k) with matching

Health insurance

Dental insurance

Vision insurance

Paid time off

Job summary

PrimeFlight Aviation Services, Inc. is seeking an Administrative Assistant to support daily office operations, coordinate appointments, handle correspondence, and assist management with projects. You will manage databases, draft reports, and help with meetings and filing systems.

The role requires strong organizational skills, excellent English communication, and proficiency in MS Office. Flexibility for various shifts and ongoing collaboration with airline partners is essential.

Qualifications

• Must be 18+ and legally eligible to work in the U.S.
• 2+ years of Admin or Administrative Assistant experience
• Experience in customer service
• Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook)
• Ability to use IPads/Tablets, computers and mobile devices
• Background check and drug screen required
• Willingness to work varied shifts including nights, weekends and holidays
• FAA/RAIC/TSA/Port Authority/U.S. Customs credentials may be required

Responsibilities

• Administer testing for local applicants and coordinate badging
• Assist with Recruiting, Hiring and training of local employees
• Daily management of timekeeping entries, payroll and related issues
• Handle HR issues and communications with corporate and file management
• Prepare reports and assist with project work for management
• Maintain strong relationships with airline partners
• Ensure regular attendance at the job location
• Communicate effectively with clients and staff

Skills

English communication

Customer service

Administrative support

Microsoft Office

Bilingual English/Spanish

Time management

Team coordination

Shift flexibility

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

PrimeFlight Aviation Services, Inc. is seeking an Administrative Assistant to support daily office operations, coordinate appointments, handle correspondence, and assist management with projects. You will manage databases, draft reports, and help with meetings and filing systems.

The role requires strong organizational skills, excellent English communication, and proficiency in MS Office. Flexibility for various shifts and ongoing collaboration with airline partners is essential.