Flight Operations Scheduler & Remote Support

LV Aero, LLC; Bedford (MA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health, life, and disability insurance

401(k) retirement plan

Paid time off

Job summary

Jet Aviation Staffing, on behalf of our external client, seeks a Flight Operations Assistant to join a busy Part 91 flight department in Bedford, MA. You will report to the Manager of Flight Operations and work with the Flight Operations Coordinator to support day-to-day operations.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple schedules in a fast-paced environment. Proficiency in Microsoft Office and aviation coordination experience are preferred.

Qualifications

• Detail-oriented, with the ability to function well under pressure.
• Fast response times to last-minute jet requests and trip changes are required.
• Strong ability to multitask.
• Capacity to adapt to a fast-moving environment with changing priorities.
• Ability to communicate effectively.
• Experience with aircraft scheduling/dispatch/charter operations preferred.
• Proficiency in Microsoft Office Suite required.

Responsibilities

• Schedule Company aircraft to support travel for executives
• Coordinate changes in the itinerary or passenger manifest
• Confirm ground transportation for each flight
• Ensure that passengers have current passports and visas required for international travel
• Confirm crew availability
• Provide ongoing liaison with executive assistants regarding jet availability and flight activity
• Flight-follow aircraft during normal business hours
• Formulate contingency plans for mechanical and weather delays
• Participate in all flight scheduling meetings
• Report on potential scheduling conflicts to the Manager of Flight Operations
• Provide on-call (remote) scheduling support when assigned during non-business hours, weekends, and holidays
• Request quotes for charter aircraft if Company aircraft are all in use
• Manage charter trips once booked
• Generate flight reports
• Assist in reviewing monthly billing for trip and aircraft expenses
• Assist in coding each flight to the correct billing entity
• Maintain and update the Aircraft Emergency Response Plan
• Perform administrative duties for other departments if needed

Skills

Detail-oriented

Multitasking

Communication

Microsoft Office

Aviation scheduling

Job description

Jet Aviation Staffing, on behalf of our external client, seeks a Flight Operations Assistant to join a busy Part 91 flight department in Bedford, MA. You will report to the Manager of Flight Operations and work with the Flight Operations Coordinator to support day-to-day operations.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple schedules in a fast-paced environment. Proficiency in Microsoft Office and aviation coordination experience are preferred.