Flight Operations Assistant: Scheduling & Dispatch (Entry Level)

Jet Aviation; Bedford (MA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Disability insurance

401(k)

Paid time off

Job summary

Jet Aviation Staffing is seeking a Flight Operations Assistant to join a busy Part 91 flight department in Bedford, MA. Reporting to the Manager of Flight Operations, you will support day-to-day operations with the Flight Operations Coordinator and executives.

The role requires excellent organization, discretion, attention to detail, and strong communication, with the ability to manage multiple priorities in a fast-moving environment where schedules can change with little notice.

Qualifications

• Detail-oriented and able to stay organized under pressure.
• Fast response to last-minute jet requests and trip changes.
• Strong multitasking and prioritization skills.
• Effective communication with executives and assistants.
• Experience with aircraft scheduling/dispatch/charter operations preferred.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Schedule Company aircraft to support travel for executives.
• Coordinate changes in the itinerary or passenger manifest.
• Confirm ground transportation for each flight.
• Ensure that passengers have current passports and visas required for international travel.
• Confirm crew availability.
• Provide ongoing liaison with executive assistants regarding jet availability and flight activity.
• Flight-follow aircraft during normal business hours.
• Formulate contingency plans for mechanical and weather delays.
• Participate in all flight scheduling meetings.
• Report on potential scheduling conflicts to the Manager of Flight Operations.
• Provide on-call (remote) scheduling support when assigned during non-business hours, weekends, and holidays.
• Request quotes for charter aircraft if Company aircraft are all in use.
• Manage charter trips once booked.
• Generate flight reports.
• Assist in reviewing monthly billing for trip and aircraft expenses.
• Assist in coding each flight to the correct billing entity.
• Maintain and update the Aircraft Emergency Response Plan.
• Perform administrative duties for other departments if needed

Skills

Detail-oriented

Multitasking

Communication skills

Ability to work under pressure

Fast response times

Aircraft scheduling

Tools

Microsoft Office Suite

Job description

Jet Aviation Staffing is seeking a Flight Operations Assistant to join a busy Part 91 flight department in Bedford, MA. Reporting to the Manager of Flight Operations, you will support day-to-day operations with the Flight Operations Coordinator and executives.

The role requires excellent organization, discretion, attention to detail, and strong communication, with the ability to manage multiple priorities in a fast-moving environment where schedules can change with little notice.