Onsite Facilities & Office Services Coordinator

The Addison Group; Washington (District of Columbia); On-site; USD 34,000 - 39,000; Part time

Benefits offered by this job

Medical insurance

Dental and Vision

401(k)

Onsite work

Job summary

Addison Group is seeking a Facilities Services Assistant for its Washington, DC office. This onsite contract role oversees day-to-day operations, offers administrative and facilities support, and serves as the primary point of contact for employees, visitors, and vendors.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining professionalism. Overtime eligibility applies; duration is 2+ months with possible extension.

Qualifications

• At least 3 years of facilities coordination or office administration experience.
• High school diploma or equivalent.
• Strong verbal and written communication skills.

Responsibilities

• Act as primary contact for office facilities requests and general workplace needs.
• Coordinate repairs, maintenance, and service requests with building management and vendors.
• Communicate updates and notices to office employees.
• Manage vendor scheduling, building access, and service approvals.
• Assist with invoice review and billing discrepancies.
• Monitor furniture and equipment; coordinate repairs or upgrades.
• Administer access credentials for employees and visitors.
• Assist with emergency procedures and evacuation planning.
• Support renovations, relocations, and space planning.
• Welcome visitors and assist with day-to-day requests.
• Coordinate catering for meetings and client visits; maintain kitchen supplies.
• Provide basic tech support and troubleshoot office equipment.
• Maintain clean, organized common areas and conference rooms.
• Assist with meeting prep, video conferencing, and catering.
• Support onboarding and welcome material preparation.
• Manage mailroom, shipping, scanning, printing, and document distribution.
• Maintain postage equipment and office supplies.
• Assist marketing and admin projects and client mailings.
• Prepare coffee and refreshments throughout the day.

Skills

Facilities coordination

Office administration

Microsoft Office

Customer service

Communication

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Addison Group is seeking a Facilities Services Assistant for its Washington, DC office. This onsite contract role oversees day-to-day operations, offers administrative and facilities support, and serves as the primary point of contact for employees, visitors, and vendors.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining professionalism. Overtime eligibility applies; duration is 2+ months with possible extension.