Facilities Specialist

Addison Group; Washington (District of Columbia); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k)

In-office role

Long-term contract

Job summary

The Addison Group is seeking a Facilities Specialist in Washington, DC, working fully in the office. This long-term contract role involves owning daily office logistics, coordinating supplies, and managing vendor relationships to keep the workplace running smoothly.

Ideal candidates have 3–5 years in corporate facilities or office coordination, strong communication, and proficiency with MS Office. The role includes onboarding new employees, seat arrangements, safety checks, and close

Qualifications

• 3–5 years in a corporate facilities or office coordination role
• Bachelor's degree preferred; relevant experience considered in lieu of degree
• Proficient in Microsoft Office (Outlook, Excel, Word, Teams, PowerPoint)

Responsibilities

• Act as the go-to person for office and facilities-related questions or issues
• Track and restock supplies including PPE and kitchen items
• Arrange logistics for internal meetings, events, catering, and cleaning vendors
• Handle invoice and expense processing with proper coding
• Walk the office to spot maintenance or cleanliness issues
• Coordinate desk moves and hybrid seating arrangements
• Lead onboarding walkthroughs and set up workstations for new hires
• Run routine safety and equipment inspections
• Manage building access protocols and occupancy data
• Collaborate with IT, HR, Admin and outside property management
• Identify opportunities to streamline facilities workflows

Skills

Office logistics

Vendor management

Microsoft Office

Communication

Onboarding

Problem solving

Education

Bachelor's degree preferred

Tools

Concur

Job description

Job Title: Facilities Specialist

Industry: Facilities Management / Business Services

Location: Washington, DC (Fully in Office)

Assignment Type: Long-term, open-ended contract

Pay: $24 – $28 / Hour (commensurate with experience)

Work Schedule: Monday–Friday | 8:00 AM – 5:00 PM | 40 hours/week

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company: Our client is a well-established professional services organization based in Washington, DC, recognized for running a tight, efficient operation and fostering a team-oriented culture. They're looking for a Facilities Specialist who can take ownership of daily office logistics and help keep the workplace running smoothly and professionally.

Job Description: This role is all about keeping office operations organized and efficient day to day. The right candidate is a natural problem-solver who takes pride in creating a well-run workspace, comfortable juggling facilities coordination, light admin work, and vendor relationships all at once.

Key Responsibilities

• Act as the go-to person for office and facilities-related questions or issues
• Track and restock supplies, including office materials, kitchen/breakroom items, and PPE
• Arrange logistics for internal meetings, events, catering orders, and cleaning vendors
• Handle invoice and expense processing, ensuring proper coding and recordkeeping
• Walk the office regularly to spot maintenance or cleanliness issues before they escalat
• Help coordinate desk moves, workspace setups, and hybrid seating arrangements
• Lead onboarding walkthroughs and set up workstations for incoming employees
• Run routine safety and equipment inspections
• Manage building access protocols and keep seating/occupancy data current
• Partner with IT, HR, and Admin teams, plus outside property management contacts
• Flag opportunities to streamline facilities and office workflows

Qualifications

• At least 3–5 years in a corporate facilities or office coordination role, ideally within a business services setting
• Solid organizational skills with the ability to manage multiple priorities
• Professional, clear communicator
• Takes ownership and accountability for the workplace environment
• Comfortable in Microsoft Office (Outlook, Excel, Word, Teams, PowerPoint)
• Familiarity with Concur or similar space/resource management tools a plus
• Approachable, proactive, and personable demeanor
• Self-starter who can troubleshoot independently
• Bachelor's degree preferred; relevant experience will be considered in lieu of degree

Perks

• A hands-on role with real ownership over the day-to-day work environment
• Regular collaboration with cross-functional teams and leadership
• Broad exposure to facilities, operations, and vendor management functions
• Meaningful, tangible impact on office operations

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.