On-site Facilities & Office Services Specialist (Part-Time)

Second Day; Washington (District of Columbia); On-site; USD 34,000 - 38,000; Part time

Job summary

American Progress is seeking a reliable Facilities Assistant to support the Office Services team with facilities requests, mail distribution, meetings and events, and general office needs at our Washington, D.C. office.

This part-time role requires strong organization, discretion, and commitment to excellent internal service. The position is 20 hours per week, with potential to increase to 30 hours during peak periods.

Qualifications

• 1–2 years of administrative, facilities, or office support experience.
• Strong organizational skills and attention to detail.
• Strong customer service skills and responsiveness.
• Ability to manage multiple tasks, prioritize responsibilities, and follow through on assignments.
• Basic proficiency with office tools, including email, spreadsheets, and request tracking systems.

Responsibilities

• Support daily office operations, including supply management, desk setup, and general office service requests.
• Submit building and facilities maintenance requests through the designated portal and track completion.
• Receive, sort, and distribute incoming mail and packages.
• Coordinate courier and messenger services as needed.
• Set up and break down catering for meetings and events.
• Prepare and reset conference rooms, meeting spaces, and common areas before and after meetings.
• Maintain the organization and readiness of shared office spaces, kitchens, and meeting areas.
• Provide backup support for the Administrative Associate role as needed.
• Assist with office moves, events, and other operational activities during peak periods.

Skills

Organizational skills

Detail oriented

Customer service

Multitasking

Office tools

Tools

Email

Spreadsheets

Request tracking systems

Job description

American Progress is seeking a reliable Facilities Assistant to support the Office Services team with facilities requests, mail distribution, meetings and events, and general office needs at our Washington, D.C. office.

This part-time role requires strong organization, discretion, and commitment to excellent internal service. The position is 20 hours per week, with potential to increase to 30 hours during peak periods.