Office Operations Coordinator - Contract-to-Hire

Addison Group; Houston (TX); Presencial; USD 29 000 - 33 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical insurance

Dental insurance

Vision insurance

401(k)

Resumo da oferta

Addison Group is seeking an Administrative Support Specialist in Houston, onsite. This contract-to-hire role supports staff, clients, and visitors with scheduling, communication, and record keeping, ensuring smooth operations.

The candidate will handle phone and email inquiries, calendar management, and document preparation while maintaining organized filing, vendor coordination, and travel arrangements. Proficiency with Microsoft Office and strong communication are essential.

Qualificações

• High school diploma or equivalent.
• 1–3 years of administrative or office support experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Professional demeanor and strong customer service skills.
• Attention to detail and accuracy.

Responsabilidades

• Answer and direct phone calls, emails, and inquiries in a professional, timely manner.
• Greet and assist visitors, clients, and vendors.
• Manage calendars, schedule appointments and meetings, and coordinate conference rooms.
• Prepare, proofread, and format correspondence, reports, presentations, and other documents.
• Maintain organized electronic and paper filing systems and keep records accurate and up to date.
• Order and track office supplies and equipment, and coordinate with vendors.
• Assist with travel arrangements, expense reports, and invoice processing.
• Handle confidential information with discretion.
• Perform other administrative duties as assigned.

Conhecimentos

Excellent communication

Organizational skills

Multitasking

Customer service mindset

Attention to detail

Formação académica

High school diploma or equivalent

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Addison Group is seeking an Administrative Support Specialist in Houston, onsite. This contract-to-hire role supports staff, clients, and visitors with scheduling, communication, and record keeping, ensuring smooth operations.

The candidate will handle phone and email inquiries, calendar management, and document preparation while maintaining organized filing, vendor coordination, and travel arrangements. Proficiency with Microsoft Office and strong communication are essential.