Onsite Exec Admin: Front Office & Calendar Maestro

Kforce Inc; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Kforce Inc. in Atlanta, GA seeks an onsite Administrative Assistant to support the front office for the UX practice and Directors. The role involves scheduling, coordinating meetings, managing calendars, filing, answering phones, and visitor reception.

The ideal candidate has 3+ years of executive support experience, strong communication, and the ability to multitask in a fast-paced environment. Onsite work and collaboration with senior leaders are required.

Qualifications

• 3+ years of executive administrative support experience.
• Experience managing calendars for multiple senior leaders (Outlook).
• Experience with complex scheduling across time zones.
• Strong written and verbal communication – will interface with executives, admins, and partners.
• High discretion – access to sensitive calendars and communications.
• Proactive, anticipates needs rather than waiting to be asked.
• Strong judgment in prioritizing and resolving scheduling conflicts independently.
• Detail-oriented with low error tolerance in a fast-paced environment.
• Comfortable with ambiguity and shifting priorities.
• Onsite to help with onsite events.

Responsibilities

• Scheduling appointments and managing calendars.
• Coordinating meetings, conferences, and logistics.
• Filing and maintaining records.
• Handling phone communications and directing calls.
• Proficient in Microsoft Office applications.
• Budget management and financial record keeping.
• Generating reports.

Skills

Calendar management

Executive support

Time zone scheduling

Communication

Discretion

Proactivity

Priority setting

Attention to detail

Tools

Outlook

Microsoft Office

Job description

Kforce Inc. in Atlanta, GA seeks an onsite Administrative Assistant to support the front office for the UX practice and Directors. The role involves scheduling, coordinating meetings, managing calendars, filing, answering phones, and visitor reception.

The ideal candidate has 3+ years of executive support experience, strong communication, and the ability to multitask in a fast-paced environment. Onsite work and collaboration with senior leaders are required.